Password Protect Your PDF File with PDF Reader Pro Mac

Wed. 30 Nov. 20227323 Mins

PDF files are the most commonly used media for sharing portable documents either via email or web. This convenience makes the popularity of PDF skyrocket from time to time. Despite the advantage that it can be shared with any audience regardless of their location or devices, PDF has a weakness point. Security can be an issue if you are working with sensitive documents. Confidential documents that you share with your co-workers or employees could possibly leak to other parties if you're not careful. This risk can be reduced by adding password protection to your PDF.

 

PDF Reader Pro Mac provides two types of passwords that you can apply namely Open Password and Owner Password. You can apply these two passwords according to your needs. When you apply Open Password, anyone who opens the PDF must type in the password you specified. But once the file is opened, Open Password will not limit the readers from copying, editing, or printing the documents.

 

Owner Password has a significant difference with the Open Password. Owner Password restricts the reader to copy, edit, or print the document. When an owner password is set, you can’t modify the content except for reading.  

 

If you use both Open and Owner passwords, it will definitely add more layers of security to your documents. You can decide which password you want to share to each person, and the password they enter will decide whether they can copy, print, or edit the document. Open Password will only allow them to view the documents while Owner Password will allow them to have full control over the document.

 

In this article, we will show you how to use PDF Reader Pro for Mac to protect your PDF documents; please make sure you have downloaded PDF Reader Pro before reading the guide. If you don’t have the software yet, Download PDF Reader Pro for Mac here.

 

Here's what we'll talk about:

1. How to password protect a PDF file?

2. How to password protect PDF files in batches?

3. How to open a password-protected PDF file?

4. How to remove password from a PDF file?

5. How to remove password from PDF file in batches?

 

How to password protect a PDF file?

By adding a password to your PDF file, you can determine who can access your file freely including copy, print, and annotate. Follow the instructions below to protect your PDF file:

1. Open your file with PDF Reader Pro Mac;

2. Tap Editor on the top panel;

3. Click Security and then choose Set Passwords;

 

 

4. A new window for Password Security will pop up and enter your Open Password and/or Owner Password. Select whether you want to restrict document printing and content copying. Enter your Document Description including title, author, subject, and keywords;

 

5. Click Encrypt and choose the location you want your file to be saved to. After saving the file, your PDF file would be protected by the password.

 

How to password protect PDF files in batches?

1. Open PDF Reader Pro Mac;

2. Tap Editor on the top panel;

3. Click Security and then choose Set Passwords;

4. A new window for Password Security will pop up and click Batch on the bottom left corner;

5. Click Add Files;

6. Enter your Open Password and/or Owner Password. Select whether you want to restrict document printing and content copying;

7. Click Encrypt and choose the location you want your files to be saved to. After saving the file, your PDF files would be protected by the password.

 

How to open a password-protected PDF file?

1. Open your file;

2. Enter your Password;

 

 

Note: The password entered will affect whether the reader can copy the content inside or print the file or not. If Open Password is entered, the reader is able to copy, edit, & print the document. If you set an Owner Password, the reader is restricted from copying, editing, and printing the content of the file.

 

3. A new window will appear. Click Yes and you don’t need to enter any password the next time you want to open the file. If you click No, you need to enter the password again.

 

Note: Whether you enter Open or Owner Password, if you click Yes, your files will automatically be in the respective mode and you won’t be able to change it. If you click No, you can enter a different password next time(if you apply the Open & Owner password at the same time) and the mode will follow which password you enter.

 

How to remove password from PDF file?

Keep in mind that you can only remove your PDF file’s password if you enter the Owner Password. If you enter the Open Password and try to remove the password, you might see the picture below on your screen.

 

 

Follow the instructions below to remove password:

1. Open your password-protected file with PDF Reader Pro Mac;

2. Enter Owner Password;

3. Tap Editor on the top panel;

4. Click Security and then choose Remove Security;

 

 

5. You may see the pop-up window appear like the picture below. Click Remove Password.

 

 

How to remove password from PDF file in batches?

1. Open your password-protected file with PDF Reader Pro Mac;

2. Enter Owner Password;

3. Tap Editor on the top panel;

4. Click Security and then choose Remove Security;

 

 

5. A dialogue window will appear and select Batch;

 

6. Select files you want to remove password. Click Remove Password.

 

These are how you can protect your PDF file with password. You can download PDF Reader Pro for Mac on the Appstore or from our Official Website to experience the features yourself. Protecting your PDF file especially when you’ve got some sensitive information in your file is a must and PDF Reader Pro for Mac is perfect for you. More features are also waiting for you such as converting PDFs, splitting PDFs, OCR, redact PDF, and more. Click here to learn more about the features available in PDF Reader Pro Mac.

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