Free Meeting Minutes Template PDFs to Keep Your Team Organized

Taking minutes for every business meeting is highly important to keep track of client requests and action items on projects. 

We have a variety of other resources to help you stay organized, such as our 2025 calendar template. Keep reading to learn more about our free meeting minutes template.

Megon Venter

B2B SaaS Content Writer

Megon is a B2B SaaS Content Writer with 7 years of experience in content strategy and execution. Her expertise lies in the creation of document management tutorials and product comparisons.

How to Use a Meeting Minutes Template Effectively

Taking minutes can help your team to excel with projects by taking down ideas as they arise and pinpointing any potential issues before they affect a project. 

• Choose the right template for your meeting type.
• Pre-fill basic details before the meeting (date, attendees, etc.).
• Follow the agenda to organize your notes.
• Capture key points, not everything—focus on decisions and actions.
• Clearly record action items with what, who, and when.
• Review and distribute minutes shortly after the meeting.
• Follow up on action items in the next meeting.

Our Meeting Minutes Templates vs. Word Templates

You may find certain templates available on Microsoft Word, but our template library offers something a little different to boost your productivity:

Download Our Meeting Minutes Template (Free!)

We have an extensive template library for you to make use of in the financial, educational and business fields. 

Download one of our meeting minutes templates, based on your business’s needs, by clicking on the appropriate link below:

Meeting Minutes

Free Download  

Meeting Agenda

Free Download  

Meeting Memo

Free Download  

How to Add Text to a Meeting Minutes Template

To add text to your meeting minutes template, we recommend downloading a dedicated PDF editor like PDF Reader Pro.

Download the latest version of this for Mac, iOS, Windows or Android here:

Get Started with PDF Reader Pro Today!

Free Download Free Download

Follow the steps below to start adding text:

Step 1: Open Your Meeting Minutes Template

Click “Open File” or drag your file into the Home interface.

Step 2: Click “Edit PDF” on the Menu

Choose “Add Text” from the toolbar.

Step 3: Click to Place Text

Make changes to it via the Properties panel.

Check in weekly to get more business resources, from the latest statistics about email marketing to more helpful templates.