IRS Form 941

What Is IRS Form 941?

If you operate a business and have employees working for you, then you likely need to file IRS Form 941, Employer’s Quarterly Federal Tax Return, four times per year. As an employer, you are responsible for withholding federal income tax and other payroll taxes from each employee’s paycheck and remitting it to the IRS. Each Form 941 you file reports the total amount of tax you withheld during the quarter.

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Who must file Form 941?

Generally, any person or business that pays wages to an employee must file a Form 941 each quarter, and must continue to do so even if there are no employees during some of the quarters. The only exceptions to this filing requirement are for seasonal employers who don’t pay employee wages during one or more quarters, employers of household employees, and employers of agricultural employees.

What are Form 941 filing deadlines?

Since you must file a separate form for each quarter, the IRS imposes four filing deadlines that you must adhere to. The deadlines are April 30, July 31, Oct. 31, and Jan. 31 of each year. Just remember that the filing deadline always falls on the last day of the month following the end of the quarter. This gives you one month to prepare the form before submitting it to the IRS.

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