Editing data in PDFs can be cumbersome for enterprise workers, especially when simply organizing numbers or analyzing tables. That’s why many professionals convert PDFs to Excel to streamline their workflow. Here are some specific applications of PDF to Excel in different fields:
- Finance & Accounting: Accountants often turn bank statements, invoices, and reports into Excel sheets to check numbers and analyez data.
- Students & Researchers: Researchers converted the PDF to>
- Business Teams: Operations and procurement teams regularly extract data from contracts, order lists, or project reports to streamline workflows.
In this article, we’ll explore practical applications, introduce both professional and free tools for PDF to Excel conversion, and provide a step-by-step guide to help you process quickly, accurately, and securely.
How to Convert PDF to Excel with Professional PDF Editor
When you need accuracy and clean data, a desktop editor like PDF Reader Pro is your best option. Basic converters can lose formatting or break data, but PDF Reader Pro makes sure your files stay complete and correct. It offers:
- Accurate Formatting: Advanced AI-powered layout analysis preserves tables, borders, and merged cells perfectly, which ensures formatting is fully kept when converting PDF to Excel.
- OCR(Optical Character Recognition): The built-in OCR turns scanned or image PDFs into editable text, so professionals don’t have to deal with messy or unreadable words.
- Batch Conversion: Process/Convert multiple PDFs at once—perfect for accountants, HR teams, or data managers who handle lots of documents.
In addition, PDF Reader Pro supports cross-platform use and secure offline processing, giving you flexibility and data privacy wherever you work. Let’s see how to convert PDF to Excel step by step.
Step-by-Step: Convert PDF to Excel Using PDF Reader Pro
Step 1: Open the File
Launch PDF Reader Pro, click Open File, then choose the PDF you want to convert, or drag the document into the drop zone.
Step 2: Select Export Option
Go to the Toolbar, find Convert, then click To Excel.
Step 3: Adjust settings
Choose whether to use OCR for scanned files and select the desired page range and content, and you can also select Batch in the bottom-left corner to perform batch conversion.
💡Tip: Use PDF Reader Pro’s batch feature when dealing with large sets of financial documents or contracts — it can handle dozens of PDFs in one go, saving you significant time.
How to Convert PDF to Excel Online (FREE)
If you only need a quick one-time conversion, online tools are a great alternative. PDF Reader Pro Online Tool provides free and convenient options right in your browser — no software installation required.
Steps to Convert PDF to Excel Online
Step 1: Visit the PDF Reader Pro website and sign in.
Step 2: Select PDF to Excel in the Online Tools on the upper-left of the homepage.
Step 3: Select your file or drag it into the upload area.
Step 4: Wait for the system to process your document and extract the data.
Step 5: Download your converted Excel file instantly.
This free tool is perfect for quick and safe PDF conversions. Your files aren’t stored on the server, so your privacy stays protected. It’s handy for one-time or light use, while frequent users can explore the desktop version of PDF Reader Pro for greater flexibility.
Common Issues and How to Solve Them
Even with the best tools, you may encounter a few common challenges when converting PDF to Excel. Here’s how to handle them effectively:
1. Table Misalignment or Garbled Text
Use OCR to ensure accurate text and table recognition. PDF Reader Pro’s OCR engine identifies characters and layouts even in scanned or image-based PDFs, minimizing manual correction.
2. Large Batch Conversions
When dealing with multiple documents—such as bank statements or project reports—enable Batch Conversion in PDF Reader Pro to process all files simultaneously without losing consistency.
3. Data Security Concerns
Avoid uploading confidential documents to random online sites. Offline tools like PDF Reader Pro keep your files secure by performing all operations locally, ensuring compliance with privacy regulations such as GDPR and CCPA.
PDF to Excel Made Simple and Reliable
Converting PDF to Excel is no longer a time-consuming task. Whether you’re managing invoices, analyzing financial data, or organizing research results, the right converter makes all the difference.
With PDF Reader Pro, you can complete the conversion in a minute — maintaining full formatting accuracy and data security. It’s fast, reliable, and built for professionals who value both efficiency and privacy.
Click the download button below to start your 7-day free trial today！
