How to Do Markups in PDF Documents?

Wed. 10 May. 20233293 Mins

PDF (Portable Document Format) files are ubiquitous in today's digital world, often used for everything from resumes and reports to instruction manuals and contracts. With PDFs, gone are the days of printing documents and marking them up by hand. Instead, you can mark up and annotate your documents with ease, making changes and edits as necessary. In this article, we will guide you through the process of doing markups in PDF documents using PDF Reader Pro.


Why do Markups matter?

Marking up a PDF document can serve multiple purposes. It allows you to highlight important sections, add comments or feedback, and make edits or revisions to the document. These markups also help to communicate ideas effectively, help you review changes and allow you to provide feedback to others.



At times, markups may involve sensitive or confidential information that needs to be protected. PDF Reader Pro allows you to annotate and markup in secure ways that respect your privacy and confidentiality by encrypting.


How to Do Markups in PDF Documents?

We recommend using PDF Reader Pro for your markup needs. It offers a plethora of annotation and markup tools that are easy to use and effective. Here's how you can go about it:



1. Download and install PDF Reader Pro

To get started, visit the official PDF Reader Pro website and select the "Free Download"/  "Free Trial" button. PDF Reader Pro offers both macOS and Windows versions of its PC software, so you can choose the version that fits your needs. Of course, the official website will also automatically recognize your device for downloading, which is very convenient.


2. Open your PDF file in PDF Reader Pro

After downloading and installing PDF Reader Pro, open the software and select "Open File" from the Home Page. Browse and select the PDF document you wish to mark up.


3. Activate the Markup Tools

Once your PDF file is open, you can activate the markup tools by clicking on the "Tools" button with rich annotation tools in the toolbar.



4. Choose the Type of Markup You Want to Do:

PDF Reader Pro's markup tools cover a wide range of annotating options, from highlighting important text to inserting comments and shapes. Here are some of the essential markup tools and how to use them:

Highlight: Select the text you want to highlight and click on the "Highlight" button in the toolbar. You can also change the color and opacity of the highlighter if desired.

Underline: Select the text you want to underline and click on the "Underline" button in the toolbar.

Strikethrough: Select the text you want to strikethrough and click on the "Strikethrough" button in the toolbar.

Anchored note(aka Sticky note): Click on the "Anchored note" button in the toolbar, and a sticky note will appear in the document. Add your comment or feedback as required.

Text box: Click on the "Textbox" button to create a new text box to add more information or text.

Shape: Click on the "Shape" button, select the type of shape you want to use, and draw on the document. You can change the settings of the shape like the color, opacity, and border width.


5. Save Your Markups

After you've completed your markup, save your changes by selecting "Save" from the main menu.

Click here to learn more about Export Annotations/Delete Annotations.


Why use PDF Reader Pro?

PDF Reader Pro lets you markup and annotate your PDF documents with ease. With its range of smart features and markup tools, it is an excellent choice for professionals who need to collaborate on documents, review contracts or contracts on the go, or make corrections in regulatory or legal documents.


PDF reader Pro offers a free trial so that you can test the software risk-free before committing to a purchase. The software is also affordable, with a one-time purchase option that eliminates more monthly subscription fees.



In this digital age, markups and annotations are critical tools to enable versatile and collaborative work, making PDFs an indispensable format. PDF Reader Pro is one of the most effective and efficient tools available to markup PDF documents. PDF Reader Pro is also a budget-friendly option for professionals, allowing them to markup, annotate and collaborate on their PDFs effectively.


With the easy-to-use markup tools available in PDF Reader Pro, anyone can quickly and easily markup their PDFs with precision and efficiency. By following the step-by-step guide provided in this article, you can streamline your markups and save time for other essential tasks. Download PDF Reader Pro today and experience how easy it is to markup your PDF documents!

Get Started with PDF Reader Pro Today!