By Megon VenterSun. 14 Apr. 20242min Read

5 Exciting Document Compressors on Our Radar

In this blog, our team has compiled five exciting document compressors that deserve your attention for their advanced capabilities. 
5 Exciting Document Compressors on Our Radar

Managing large files efficiently is crucial for productivity and collaboration.


Document compressors play a vital role in reducing file sizes without compromising quality, making file sharing and storage more manageable.

Megon Venter
Blog Author - B2B SaaS Content Writer
Megon is a B2B SaaS Content Writer with 7 years of experience in content strategy and execution. Her expertise lies in the creation of document management tutorials and product comparisons.

    Comparative Overview

    Here you will find a comparison between all five apps that our team tried and tested for their compression benefits.


    Feature PDF Reader Pro WinRAR 7-Zip NXPowerLite TinyPNG
    File Types PDF Various Various Office/PDF PDF with Images
    Compression Good Excellent Excellent Excellent Good
    Compression Speed Moderate Fast Fast Moderate Fast
    Compression Formats PDF RAR, ZIP 7z, ZIP Office, PDF PNG
    Quality Maintained Maintained Maintained Maintained Maintained
    Versatility Limited High High Moderate Limited
    Ease of Use Easy Easy Easy Easy Easy
    Customization Limited Extensive Extensive Limited Limited
    Pricing Paid Free trial, Paid Free Free trial, Paid Free


    1) PDF Reader Pro

    PDF Reader Pro is a comprehensive PDF management tool that includes powerful compression features. It employs advanced algorithms to reduce the size of PDF documents while maintaining high quality.

    Image Source: PDF Reader Pro


    With batch processing capabilities and customizable compression settings, PDF Reader Pro offers flexibility and efficiency for managing PDF files effectively.

    Image Source: PDF Reader Pro


    What We Found

    As a content team, we find PDF Reader Pro's compression feature to be a handy tool for optimizing our PDF documents. It allows us to reduce the file size of our PDFs without sacrificing quality, ensuring that our documents remain accessible and easy to share with stakeholders.

    "Using PDF Reader Pro has made my daily workday so much easier. I can do everything I need, like combining files or adding notes, all in one place. It speeded my document management and every task I work on."
    Johan Müller
    B2B SaaS Content Writer
    Source: LinkedIn

    You can download the latest version of PDF Reader Pro for Windows or Mac to compress oyur own PDFs below:


    Get Started with PDF Reader Pro Today!

    2) WinRAR

    While primarily known as a file archiver utility, WinRAR also excels at compressing various document formats.

    Image Source: WinRAR


    It supports a wide range of file types, including ZIP, RAR, and CAB, and offers high compression ratios. WinRAR's intuitive interface and robust compression algorithms make it a popular choice for compressing documents and folders.


    What We Found

    When it comes to compressing various types of files, including documents, WinRAR is a go-to tool for our content team. Its versatility and robust compression algorithms enable us to create compressed archives efficiently.


    3) 7-Zip

    7-Zip is a free and open-source file archiver with strong compression capabilities. It supports multiple compression formats, including its native 7z format, ZIP, and TAR.

    Image Source: 7-ZIP


    With its command-line interface and integration with Windows Explorer, 7-Zip provides a convenient solution for compressing documents and reducing file sizes efficiently.


    What We Found

    As an open-source compression utility, 7-Zip offers our content team excellent compression capabilities for a wide range of file types. Its fast compression speed and support for multiple compression formats make it a valuable addition to our toolkit.


    4) NXPowerLite

    NXPowerLite is a comprehensive document compression tool designed to optimize files without sacrificing quality. It supports various document formats, including PDF, Microsoft Office files, and JPEG images.

    Image Source: Neuxpower


    NXPowerLite's intelligent compression technology analyzes and reduces file sizes while preserving their original formatting and quality, making it ideal for businesses and individuals dealing with large documents.


    What We Found

    Its advanced compression algorithms ensure that our documents maintain their quality and formatting while significantly reducing file sizes. This makes it easier for us to share and distribute large documents without worrying about storage constraints or transmission issues. NXPowerLite has become an essential part of our content optimization workflow.


    5) TinyPNG

    While primarily focused on image compression, TinyPNG also offers support for PDF files. It utilizes smart lossy compression techniques to reduce the size of PDF documents containing images.

    Image Source: TinyPNG


    By optimizing image quality and removing unnecessary metadata, TinyPNG helps minimize PDF file sizes, making them easier to share and store.


    What We Found

    While primarily known for image compression, TinyPNG also offers value to our content team for compressing PDF files containing images. Its smart compression techniques help us reduce the size of image-heavy PDFs without compromising visual quality.

    “I’ve used many PDF tools and only encountered headaches – from expensive monthly subscriptions to limited features that reveal themselves later. That is until I downloaded PDF Reader Pro.”
    Megon Venter
    B2B SaaS Content Writer
    Source: LinkedIn

    FAQs: PDF Compressor Software

    Our team has put together some questions and answers about the advanced tools part of PDF compression software. 


    What is the compression ratio in PDF compressor software?

    The compression ratio refers to the degree to which a PDF compressor can reduce the size of a file compared to its original size. Higher compression ratios indicate more efficient compression, resulting in smaller file sizes.


    How do compression algorithms affect file sizes?

    Compression algorithms are mathematical formulas used by PDF compressor software to reduce the size of files. Different algorithms may offer varying levels of compression, affecting the final file size. Some algorithms prioritize preserving image quality, while others focus on overall file size reduction.


    What are compression rates, and how do they impact file sizes?

    Compression rates indicate the percentage of file size reduction achieved by a PDF compressor. Higher compression rates mean more significant reductions in file sizes. However, it's essential to balance compression rates with the preservation of document quality, especially for images and text.


    What are the levels of compression available in PDF compressor software?

    PDF compressor software often offers multiple levels of compression, allowing users to choose between higher compression ratios or better quality. Users can adjust compression levels based on their preferences and the intended use of the compressed PDF files.


    What are some extra features commonly found in advanced PDF compressor tools?

    Advanced PDF compressor tools may include additional features such as batch processing, OCR (Optical Character Recognition) capabilities, encryption options, and support for various file formats. These features enhance the functionality and versatility of the software for users with diverse compression needs.


    How does image compression work in PDF compressor software?

    Image compression in PDF compressor software reduces the size of images within PDF files while maintaining visual quality. This process typically involves using compression algorithms to analyze and optimize image data, resulting in smaller file sizes without significant loss of image clarity or detail.


    Can PDF compressor software handle different content types effectively?

    Yes, PDF compressor software is designed to handle various content types, including text, images, graphics, and multimedia elements. The software optimizes the compression process based on the specific characteristics of each content type to achieve the best possible results while minimizing file size.


    What factors influence the load time of compressed PDF files?

    Load time for compressed PDF files depends on factors such as file size, compression level, and the capabilities of the PDF viewer or browser used to open the files. While compression can reduce file sizes, excessively compressed files may take longer to load, especially on devices with limited processing power or internet connectivity.


    These five document compressors offer innovative solutions for managing file sizes effectively, whether you're dealing with PDFs, office documents, or images.


    By leveraging their features and capabilities, you can streamline your document management processes and improve collaboration across teams and platforms.

    Get Started with PDF Reader Pro Today!