By Megon VenterFri. 26 Jan. 20243min Read

How to Create a Letterhead Template in Word

Find out how to create a letterhead template in Word and PDF Reader Pro. We also have a Letterhead PDF Template for you to edit in your own professional style.
How to Create a Letterhead Template in Word

Creating a professional letterhead is a key step in establishing your business's identity. A well-designed letterhead can set the tone for your brand, making your documents instantly recognizable and conveying a sense of credibility and professionalism.

In this post, we'll walk you through the process of creating a letterhead template in Microsoft Word and how PDF Reader Pro can help you refine and share your final design.

Megon Venter
Blog Author - B2B SaaS Content Writer
Megon is a B2B SaaS Content Writer with 7 years of experience in content strategy and execution. Her expertise lies in the creation of document management tutorials and product comparisons.

Method 1: Create a Letterhead in Word

Creating your own personalized header in Word is time-consuming but provides full control over your needs. 

Create a Header

Step 1: Open Blank Document

Open a new, blank Word document.

Step 2: Insert Header

Go to the 'Insert' menu, select 'Header', then choose 'Blank'.

Image source: Microsoft Word

Step 3: Add Logo

Click 'Insert', then 'Pictures', and select your logo file.

Step 4: Resize Logo

Adjust your logo to fit well within the header.

Image source: Microsoft Word

Step 5: Add Text

Insert any necessary text, such as company name or contact info.

Create a Footer

Step 6: Insert Footer

Navigate to the 'Insert' menu and select 'Footer'.

Image source: Microsoft Word

Step 7: Choose Style

Pick your preferred footer style from the options.

Step 8: Add Content

Replace the placeholder text with your actual footer content.

Image source: Microsoft Word

Step 9: Format Text

Adjust the text formatting to match your brand's style.

Save as Template

Step 10: Save a Copy

Click 'File', then select 'Save a Copy'.

Image source: Microsoft Word

Step 11: Name Document

Type a name, like "Letterhead Template".

Step 12: Select Document Type

In the drop-down list, choose 'Document Template (*.dotx)'.

Step 13: Save Template 

Click 'Save' to store your template for future use.

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Method 2: Use a Letterhead PDF Template

If you prefer a more straightforward or advanced approach to creating letterheads, PDF Reader Pro offers an array of ready-to-use Letterhead PDF Templates.



These templates are professionally designed and easily customizable to fit your brand's unique identity.

Here's how you can use PDF Reader Pro to create a stunning letterhead quickly:

Step 1: Download PDF Reader Pro

Ensure you have PDF Reader Pro installed on your device. If not, download and install it from the official website.

Get Started with PDF Reader Pro Today!

Step 2: Open the Letterhead PDF Template

Step 3: Customize the Template

Select the "Edit PDF" tool and edit the template's text. Add images like your company logo as needed.

Step 4: Adjust Design Elements

Fine-tune design elements such as fonts, colors, and layout to ensure your letterhead reflects your brand's visual identity accurately.

Step 5: Save as PDF

Once you're satisfied with the design, save the document as a PDF. This ensures the format remains consistent across various platforms and devices.

By leveraging PDF Reader Pro's Letterhead PDF Templates, you can bypass the complexities of manual design and enjoy a swift, streamlined process of creating a professional and impactful letterhead for your business.

“Thanks to PDF Reader Pro’s lifetime subscription, I get all the latest features with every new update, without the extra cost.”
Megon Venter
B2B SaaS Content Writer
Source: LinkedIn

How to Create a Letterhead Template: Best Practices

Creating a custom letterhead is more than just placing your logo on a sheet of paper.

It's about crafting a professional image that encapsulates your brand's ethos and makes every business document you send out instantly recognizable.

Here's a rundown of best practices to ensure your company letterhead stands out:

1. Start With a Blank Document

Begin with a clean slate. Open a blank document in your preferred word processor or design software. This gives you the freedom to design your letterhead from scratch, ensuring a unique and tailored fit for your brand.

2. Choose a Consistent Color Scheme

Your letterhead's color scheme should align with your brand's visual identity. Limit your design to a 2-color scheme for simplicity and professionalism. This helps maintain consistency across all business documents, from your business letterhead to your business cards.

3. Incorporate Essential Contact Details

Every professional letterhead should include key contact details. Ensure your company's name, mailing address, email address, and other relevant contact info are prominently displayed. This not only enhances your professional image but also makes it easy for recipients to reach out.

4. Design a Distinct Header & Footer

Utilize the header and footer areas of your document. The header is typically where your logo goes, creating a strong first impression. The footer can contain secondary information, like your company's tagline or additional contact details. Use the layout tab and footer toolbar in your software to set these up.

5. Pick the Perfect Letterhead Template

If designing from scratch isn't your forte, consider using a premade letterhead template. Many word processors like Google Docs offer a variety of professional letterhead templates. These can be a great starting point and are fully customizable to suit your needs.

6. Keep Personal Info Limited

While it's important to include contact details, avoid overcrowding your letterhead with too much personal info. Stick to the essentials to maintain a clean, uncluttered look.

7. Use High-Quality Images

If your letterhead design includes images or logos, ensure they are of high quality. A pixelated logo can tarnish your professional image. Consider using stock photos or high-resolution images to maintain a polished appearance.

8. Layout Options and Customization

Explore layout options within your software. The layout tab often offers various customization features, allowing you to tweak margins, spacing, and alignment. Use these tools to create a balanced and visually appealing letterhead.

9. Save and Distribute Effectively

Once your letterhead design is complete, save it as a template for future use. This saves time and helps maintain consistency across all your business documents. Additionally, consider saving your letterhead as a PDF using software like PDF Reader Pro to preserve its formatting across different platforms.

By following these best practices, you'll be able to create a custom letterhead that not only reflects your brand's professional image but also makes your business documents instantly recognizable and memorable. Whether you choose to design your letterhead from scratch or opt for a premade template, the key is to ensure consistency, clarity, and brand alignment in every element of your design.

You can also check our resume resource on Christmas Gift Certificate PDF Template.

"PDF Reader Pros is cost efficient unlike some other PDF Reader platforms and it's important to have a tool that is cost efficient but also provides a comprehensive suite of tools. PDF Reader Pro is the full package!"
Naaziyah Ismail
B2B SaaS Content Writer
Source: LinkedIn

How to Create a Letterhead Template: FAQ

What Role Does a Letterhead Play in My Marketing Strategy?

A letterhead is a key component of your marketing strategy, offering a visual representation of your brand on every business document. It ensures brand recognition and adds a professional touch to your communications.

Do I Need a Professional License to Use Letterhead Templates?

No professional license is required to use letterhead templates. However, ensure you have the right to use any graphic elements or visual elements included in the template.

Which File Format Should I Save My Letterhead In?

For maintaining quality and compatibility, save your letterhead file in PDF format. This preserves the layout and graphic elements, ensuring that your letterhead looks consistent across various devices and platforms.

Can I Add Graphic Elements to My Letterhead?

Yes, you can add graphic elements to enhance your letterhead. Just make sure they align with your brand's visual identity and don't clutter the design. If unsure, consult with graphic designers for a professional touch.

Is It Better to Have a Basic Letterhead or a Creative Letterhead?

The choice between a basic letterhead and a creative letterhead depends on your brand's personality and the message you wish to convey. A basic letterhead is appreciated for its clarity and professionalism, while a creative letterhead can make your brand stand out and showcase your uniqueness.

Are Digital Letterheads as Effective as Printed Ones?

Digital letterheads are equally effective as their printed counterparts, especially in today's digital age. They ensure your brand's presence is felt in email communications and digital documents, aligning with a modern, eco-friendly business approach.

Where Can I Find Editable Letterhead Templates?

Editable letterhead templates can be found in various word processing software, design platforms, or through professional graphic designers. These templates provide a fuss-free starting point for creating your own letterhead.

Remember, an appreciable letterhead reflects your brand's identity and professionalism. Whether you opt for a clean Word letterhead template or engage a graphic designer for a gorgeous letterhead, ensure that it resonates with your brand and appeals to your target audience.

Get Started with PDF Reader Pro Today!