How to Insert PDF into Word?

We have little time to fiddle with PDFs and Word documents in our fast-paced digital world. This article presents multiple techniques for quickly integrating a PDF into a Word document, for both Windows and Mac users. We will also highlight how PDF Reader Pro can streamline this process.

 

• Method 1: Convert PDF to Word File

• Method 2: Copy and Paste

• Method 3: Insert PDF as an Object

• Best Practices for Inserting PDFs into Word Documents

• FAQs for Inserting PDFs Into Word

 

Method 1: Convert PDF to Word File

To add a PDF file into a Word document as an editable file, you can convert the PDF to a Word file using a converter tool. Various online converters can transform PDFs into different formats, such as Word.

We suggest using PDF Reader Pro, which easily converts PDFs into Word documents and also allows PDF editing without conversion. 

Here are the steps to use PDF Reader Pro:

1. If not already done, download and install PDF Reader Pro.
   
   

2. Open the desired PDF file in PDF Reader Pro.
   
   

3. Click the Converter icon, located in the upper menu.
   
   

4. Choose the To Word icon from the format options.
   
   
   Image source: PDF Reader Pro
   
   

5. Name your file and select a save location.
   
   

6. Click Save to begin the conversion.
   
   

After conversion, open the new Word file and incorporate it into your Word document as necessary.

With PDF Reader Pro, you can also reorganize pages, add annotations, and manage your PDF files effectively.

Method 2: Copy and Paste

This uncomplicated method doesn't require extra software, only Microsoft Word and PDF Reader Pro. Ideal for smaller PDFs with simple formatting, the steps are:

1. Open your PDF document with PDF Reader Pro, and select the text or image you wish to copy.
   
   

2. Copy the selection using Ctrl+C, or by right-clicking and choosing Copy.
   
   
   
   
   Image source: PDF Reader Pro
   
   

3. Open or create a new Microsoft Word document.
   
   

4. Position the cursor at the desired location for the PDF content.
   
   

5. Paste the copied content using right-click and Paste, or Ctrl+V on Mac.
   
   
   
   
   Image source: Microsoft Word
   
   

6. The content from the PDF should now appear in the Word document.
   
   

Please note, this method may not maintain complex formatting for larger PDF files.

Method 3: Insert PDF as an Object

To include larger, more intricate PDF files, utilize the Insert Object feature in Microsoft Word:

1. Open the desired Microsoft Word document, and select Insert from the top menu.
   
   

2. Under the Insert tab, click Object from the Text group.
   
   

3. In the ensuing dialog box, select Create from File and then Browse.
   
   

4. Locate and choose the PDF file you want to insert, then select Insert.
   
   
   
   
   Image source: Microsoft Word
   
   

5. Confirm with OK to close the Object dialog box.
   
   

6. Once inserted, double-clicking the object will open the PDF within Word. 
   
   

Although the formatting may stay intact, editing or copying text could be challenging.

Best Practices for Inserting PDFs into Word Documents

Want to become a PDF-inserting pro? Check out our best practices below:

1. Preserve the Quality of Image Files: If your PDF contains images, it's essential to preserve the quality of these image files during conversion or copying. Be careful not to distort or resize images when pasting into a Word document as this can lead to a loss in quality.
   
   

2. Maintain Source File Integrity: Always keep a copy of the original PDF file in a safe place before making any changes or conducting conversions. This preserves the source file in case you need to return to the original content or if the conversion process doesn't go as planned.
   
   

3. Choose the Right Method: Not all methods of inserting a PDF into a Word document will be suitable for every type of file. For example, simple text PDFs can easily be copied and pasted, while more complicated files with complex formatting may require conversion or the Insert as Object method.
   
   

4. Use Reliable Tools: Using reliable tools like Google Docs can greatly assist with these processes. They offer a variety of options for working with PDF and Word documents, from simple copy-paste functions to more advanced features like file conversion or inserting a PDF as an object.
   

FAQs for Inserting PDFs Into Word

We’re sure you’ve explored everything in the drop-down menu of your PDF and Word tools. But if you want to know more about file formats, image formats, and your preferred output format, check out our FAQ below! 

Q1: Can I use PDF Reader Pro to insert a PDF into a Word document?

Yes, PDF Reader Pro is a powerful PDF editor that allows you to copy and paste PDF content into Word documents. In addition, it offers robust file conversion options to transform a PDF document into an editable format.

Q2: Can Google Docs be used to insert a PDF into a Word document?

Yes, you can upload a PDF document to Google Drive, open it with Google Docs, and then download it as a Word document. This provides an online tool for converting PDFs into editable Word documents.

Q3: Can I insert a multi-page PDF into a Word document?

Yes, the Insert as Object method allows you to insert a multi-page PDF into a Word document as an external document. However, remember that this PDF will behave as a static image, and editing the content within Word may not be possible.

Q4: Can I edit a PDF in Word after inserting it?

If you used the Copy and Paste or Insert as Object method, editing may be limited or impossible. However, if you've converted the PDF into a Word document using a tool like PDF Reader Pro, Adobe Acrobat or an online service, the resulting Word document will be fully editable.

Q5: Is it possible to convert multiple PDFs into Word documents at once?

Certain tools, like Adobe Acrobat, support batch file conversion, allowing you to convert multiple PDFs into Word documents simultaneously. However, ensure you have a reliable connection and enough system resources to handle the conversion process efficiently.

Insert PDFs Into Word Without Sacrificing Quality or Accuracy

Remember, the method you choose to insert a PDF document file into a Word document will depend on the complexity of the PDF, whether it contains images or text, and how you want to interact with the content once it's inserted into Word. It's always best to experiment with different methods and tools to find the one that works best for your specific needs.

While there are multiple ways to add a PDF object icon into a Word document, not all methods suit every file type and you want to avoid an error pop-up window. The Copy and Paste keyboard shortcut or Insert as Object methods work well for smaller, simple files, while the conversion method offers more flexibility for larger or complex PDFs.

We recommend PDF Reader Pro for conversions, given its wide array of functionalities like PDF conversion, editing, annotation, and more. It makes converting PDFs to Word documents effortless and is ideal for any PDF requiring a professional touch. Download PDF Reader Pro today to easily manage your PDF files.