By Megon VenterThu. 09 May. 20242min Read

Create Your Own Landlord Reference Letter with Our Template

In this blog our team has created a recommendation letter template that you can personalize according to your circumstances.
Create Your Own Landlord Reference Letter with Our Template

A landlord letter of reference is a crucial document for tenants seeking to rent a new property. It serves as a testament to character, reliability, and financial responsibility as a tenant.


Someone may request this from you as the landlord as part of a background check or you may need to give one to a future landlord. In such cases, creating your own landlord rental reference letter to fill or be filled out by prospective landlords, can be a proactive solution.

Megon Venter
Blog Author | B2B SaaS Content Writer
Megon is a B2B SaaS Content Writer with 7 years of experience in content strategy and execution. Her expertise lies in the creation of document management tutorials and product comparisons.

Tips for Using Our Landlord Reference Letter Template

Here are some tips to help you craft an effective and convincing landlord reference for others or for a pre-made template to use in the rental application process:

Learn how to create a professional reference list with our comprehensive guide, enhancing your job application.


  • Be Honest and Accurate: Honesty is crucial when writing your own landlord reference letter. Provide accurate information about your tenancy, rental payments, and behavior as a tenant. Fabricating details or exaggerating your positive attributes can backfire if the new landlord verifies the information.

  • Use Professional Language: Your landlord reference letter should be written in a professional tone. Use clear and concise language, and avoid slang or informal expressions. This helps convey professionalism and reliability to the recipient.

  • Include Relevant Details: Provide details about your tenancy that demonstrate your reliability as a tenant. Mention the duration of your tenancy, your rental payment history, and any maintenance responsibilities you fulfilled. Also, include details about your lease agreement, such as the lease term and rent amount.

  • Highlight Positive Attributes: Emphasize your positive attributes as a tenant. Mention if you maintained the property well, followed the lease terms, and had a good relationship with your neighbors. Highlight any specific instances where you went above and beyond as a tenant.

  • Address Specific Requirements: If the new landlord has specific requirements for the reference letter, ensure that your letter addresses them. For example, if they require information about your pet, mention how you responsibly cared for your pet during the tenancy.


"A well-written and error-free letter for a tenant enhances your credibility as a landlord and reflects your professionalism. Consider asking someone else to review the reference letter for a supplemental perspective."
Nichole Stohler
Founder at Gateway Private Equity Group
Source: Azibo


  • Provide Contact Information: Include your contact information in the letter so that the new landlord can reach out to you if they have any questions or need further information. This includes your phone number, email address, and any other relevant contact details.

  • Be Respectful and Appreciative: Express gratitude to your current landlord for considering your request for a reference letter. Acknowledge their cooperation and thank them for their time and assistance.

  • Proofread and Edit: Before finalizing your landlord reference letter, proofread it carefully for any spelling or grammatical errors. A well-written letter reflects positively on you and shows attention to detail.

  • Consider Legal Implications: Be mindful of any legal implications when writing your reference letter. Avoid making false statements or providing misleading information. Stick to the facts and ensure your letter is truthful.

  • Seek Approval if Possible: If feasible, seek approval from your landlord before submitting the reference letter. This can help ensure that both parties are in agreement with the content of the letter and avoid any potential misunderstandings.

Ace your next job application with our free cover letter template, designed to make a strong impression.

Download the latest version of PDF Reader Pro to help you fill out your letter on your Mac or Windows operating system:

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By using our template and personalizing it according to your circumstances, you can create a professional and effective reference letter for someone to fill out that highlights your reliability as a tenant or helps you give someone else a character reference letter.


Remember to be truthful and accurate in your portrayal of your tenancy or your tenants, as honesty is key to building trust with potential landlords.

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