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Printing to PDF has become an essential feature in digital document management, allowing users to create digital copies of files without the need for physical printing. While many users are familiar with the built-in Preview application on macOS, alternative methods offer additional features and flexibility.
Why Look for a Preview Alternative?
While Preview is a reliable option, some users may seek alternatives for specific functionalities or an enhanced user experience. Alternative PDF editors provide advanced features, additional security options, and a more intuitive interface, making them suitable for a range of user needs.
How to Print Images to PDF on Windows
Discover how to print to PDF without using "Preview" with PDF Reader Pro on your Windows operating system.
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Step 1: Choose "Image to PDF"
Under the advanced features on the home screen, choose the "To PDF" conversion. 
Image Source: PDF Reader Pro
Step 2: Open the Original File
Select the image files you want to convert to PDF documents.
Step 3: Click "Save as PDF"
Click the blue button to save your PDF file. 
Image Source: PDF Reader Pro
How to Print Images to PDF on Mac
Follow our easy guide to print to PDF using PDF Reader Pro on your Mac operating system without having to use Preview.
Step 1: Choose Advanced Features
Select "Image to PDF" from the list of options on the home screen.
Image Source: PDF Reader Pro
Step 2: Open the Image File Format
Select pictures you want to convert to a PDF file.
Step 3: Click the Save as PDF button
The built-in PDF printer will save your document.
Image Source: PDF Reader Pro
You can also check our recommendations on how to get your iPad to print to PDF.
Best Practice for Printing to PDF
Printing to PDF is a common practice in digital document management, providing a convenient way to create electronic copies of files. To ensure optimal results and maintain the integrity of your documents, here are some best practices for printing to PDF:
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Use a Reliable PDF Printer: Choose a reputable PDF printer or virtual PDF printer driver. Popular choices include Adobe PDF, Microsoft Print to PDF (built into Windows), and various third-party options. Ensure the selected printer supports the features and settings you require.
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Set the Right Page Size and Orientation: Before printing, verify that the page size and orientation match your document's layout. This ensures that the PDF accurately reflects the intended formatting.
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Check Print Preview: Use the print preview feature to inspect how your document will appear in the PDF format. This step allows you to catch any potential formatting issues before generating the final PDF.
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Adjust Print Quality: Consider the print quality settings based on your document's content. For standard documents, a medium to high quality setting is often sufficient. However, for images or graphics, you may want to choose a higher resolution.
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Optimize Images and Graphics: If your document contains images or graphics, optimize them for web or screen viewing. This helps maintain a reasonable file size without compromising image quality.
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Check Margins and Bleed Settings: Ensure that your document's margins and bleed settings are configured correctly. Some documents, especially those intended for professional printing, may require specific margin and bleed settings for accurate reproduction.
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Consider PDF Security Options: If the content of your document is sensitive, explore PDF security options. Many PDF printers allow you to set password protection, restrict printing or editing, and apply other security measures.
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Verify Hyperlinks and Bookmarks: If your document contains hyperlinks or bookmarks, confirm that they are preserved in the PDF. Maintaining these interactive elements can enhance the user experience.
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Use PDF/A Format for Archiving: If you intend to archive the document for long-term storage, consider saving it in the PDF/A format. PDF/A is an archival format that ensures document preservation over time.
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Choose Text Recognition (OCR) for Scanned Documents: If you are printing to PDF from a scanned document, enable Optical Character Recognition (OCR) if available. OCR converts scanned images of text into searchable and selectable text in the PDF.
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Select the Right Output Folder: When saving the PDF, choose an appropriate and easily accessible output folder. This ensures that you can locate the file quickly after the printing process is complete.
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Regularly Update PDF Software: Keep your PDF software, including the PDF printer driver, up to date. Software updates often include bug fixes, security enhancements, and improved compatibility with various file formats.
Printing to PDF: FAQs
Use our handy FAQ section to find the answers to all your burning questions about printing to PDF with Preview alternatives.
What are the basic tools available in alternative PDF editors for printing to PDF?
Alternative PDF editors provide a range of basic tools, such as the ability to print to PDF, set save locations, and access essential printing settings. These tools are designed to offer a user-friendly experience for basic PDF creation.
Are there affordable tools that offer advanced editing capabilities when printing to PDF?
Yes, some alternative tools, despite being affordable, provide advanced editing tools for users who require additional features beyond basic PDF creation. These tools cater to various budget considerations while offering advanced functionalities.
Are there AI-powered tools for printing to PDF with advanced features?
Yes, AI-powered tools are emerging in the realm of PDF editing, offering advanced features for users seeking intelligent and automated solutions. These tools utilize artificial intelligence to enhance the PDF creation process and provide a more efficient user experience.
Can I use alternative tools as ebook readers along with PDF printing capabilities?
Yes, some alternative tools serve as versatile ebook readers and offer PDF printing capabilities. Users can leverage these tools for both reading ebooks and creating PDFs with ease.
Are there default printers that work seamlessly with alternative PDF editors?
Yes, alternative PDF editors can work with default printers, but users also have the option to choose their preferred printer during the PDF printing process. This flexibility ensures compatibility with various printing devices.
Can I use built-in PDF printers in Microsoft or other systems with alternative PDF editors?
Yes, alternative PDF editors are generally compatible with built-in PDF printers, including those in Microsoft systems. Users can utilize the printing capabilities of these editors seamlessly with both built-in and preferred printers.
What distinguishes Adobe Acrobat Reader DC in terms of basic and advanced tools for PDF printing?
Adobe Acrobat Reader DC offers a wide range of basic tools for PDF printing, making it user-friendly for beginners. Additionally, it provides advanced editing tools for users requiring more sophisticated features in the PDF creation process.
Are there alternative tools known for their amazing art editing capabilities when printing to PDF?
While basic editing tools are common in alternative PDF editors, some may also include amazing art editing capabilities for users looking to enhance the visual elements of their PDF documents during the printing process.
Exploring alternative methods for printing to PDF provides users with a range of features beyond the capabilities of the built-in Preview application. The key lies in choosing the right alternative that aligns with your preferences and requirements, ensuring a seamless and feature-rich experience in creating digital copies of your documents.
