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Bill of Sale Montana PDF Template

A Montana Bill of Sale is a legal document used to provide proof of the transfer of ownership of personal property (like a vehicle, boat, firearm, or other personal property) from one party to another within the state of Montana. It ensures both the seller and the buyer have a record of the transaction, detailing the specifics about the item sold and the agreed-upon price.


Key Components of a Montana Bill of Sale


  1. Names and Details of the Parties: This includes the full legal names and contact information of both the seller and the buyer.

  2. Description of the Item: Depending on the item being sold, this could include make, model, year, color, VIN (for vehicles), hull identification number (for boats), or serial number (for other items like firearms).

  3. Purchase Price: The agreed-upon price for the item. It should clearly state the amount and the form of payment (e.g., cash, check, money order).

  4. Date of Sale: The exact date when the transaction took place.

  5. Item Condition: A declaration of the item's condition, whether it's new, used, "as is," or if there are any warranties associated with it.

  6. Signatures: Both the buyer and the seller must sign and date the bill of sale. For added authenticity, the document can be notarized, though it may not be a legal requirement for all types of bills of sale in Montana.

  7. Odometer Disclosure: For vehicle sales, an odometer disclosure might be required, stating the current mileage of the vehicle at the time of sale.


Purpose and Uses


  1. Proof of Ownership: The Bill of Sale serves as evidence that a transaction took place and that ownership of the item has been transferred.

  2. Registration and Titling: In the case of vehicles or boats, a Bill of Sale may be required by the Montana Department of Justice's Motor Vehicle Division when registering and titling the item in the new owner's name.

  3. Tax Purposes: Montana may require the Bill of Sale as proof of purchase price, which can be used to calculate any sales or use tax if applicable.

  4. Legal Protection: It offers both the buyer and seller legal protection in case of future disputes regarding the sale or the condition of the item.


Whether you're buying or selling personal property in Montana, it's prudent to complete a Bill of Sale. This document not only serves as a receipt for the transaction but also offers legal protection to both parties involved. Always keep multiple copies, ensuring both the buyer and seller retain one for their records. If dealing with high-value transactions or if you're uncertain about any terms, consider consulting with a legal professional.


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