Both regular and formal resignation letters serve the same primary purpose: to officially communicate an employee's intention to resign from a position. However, the two terms often reference distinctions in tone, content, and length.
Tone and Language:
Regular Resignation Letter: Might use a more casual or conversational tone, although it's still professional. It could be more personalized, depending on the relationship between the employee and the employer.
Formal Resignation Letter: Strictly professional in tone, employing standard business language. It avoids any casual phrasing or overly personal sentiments.
Regular Resignation Letter: While it will mention the essential details, such as the last working day, it may also include reasons for leaving, personal feelings or experiences, or more detailed thoughts about the job or company.
Formal Resignation Letter: Typically concise and straight to the point. It will include the resignation's effective date and possibly a brief reason for leaving, but it avoids diving into personal experiences or feelings.
Regular Resignation Letter: Can vary in length, from a few sentences to multiple paragraphs, depending on how much the employee chooses to share.
Formal Resignation Letter: Generally short, often not exceeding one page. It covers only the essential points.
Regular Resignation Letter: Might be more flexible in format, depending on the organizational culture or the relationship with the recipient.
Formal Resignation Letter: Follows a strict business letter format, including the sender's address, date, recipient's address, formal salutation, body, closing, and signature.
Regular Resignation Letter: Often addressed to a direct supervisor or manager with whom the employee might have a closer relationship.
Formal Resignation Letter: Suitable for all audiences, including HR departments, higher management, or any official record.
In practice, the terms "regular" and "formal" are sometimes used interchangeably when discussing resignation letters. However, regardless of whether the letter is regular or formal, it's essential to remain professional, respectful, and clear about the intention to resign. The chosen style often reflects the company's culture, the nature of the relationship between the employee and employer, and personal preference.