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Supervisor Recommendation Letter PDF Template

What is a Supervisor Recommendation Letter?

A supervisor recommendation letter is a formal document written by a supervisor to endorse an employee for a new job, promotion, or academic opportunity. This letter highlights the employee’s skills, professional experience, and personal qualities that make them a suitable candidate for the desired position. It provides a detailed account of the employee’s performance, contributions, and achievements while under the supervisor's guidance, thereby offering a credible and authoritative endorsement.


How to Fill in Our Supervisor Recommendation Letter PDF Template

Follow these steps to fill in the Supervisor Recommendation Letter template:

  • Header Information:

    • Include your contact details: Address, City, ST, Zip | Phone # | email address.

    • Date the letter: [Today’s Date].

  • Recipient Details:

    • Address the letter to the appropriate person: [Addressee Name].

    • Include their title: [Addressee Title].

    • Add the company details: [Company Name], [Company Street Address], [City, State, Zip].

  • Opening Salutation:

    • Greet the hiring manager: Dear [Hiring Manager’s Name],.

  • Introduction:

    • State your recommendation: "It is my pleasure and honor to recommend [Name of Applicant] for the role of [Target Position] at [Target Company]."

    • Mention your working relationship: "I have worked with [Applicant] for [X years] as her manager at [Your Company Name], where she used her excellent [Relevant Skill]s to deliver spectacular results in the role of [Position at Previous Company]."

    • Express confidence in the candidate: "I am confident that [Applicant’s] exceptional skills, professional experience, and personal qualities will make her a powerful asset at [Target Company]."

  • Detailed Endorsement:

    • Describe specific skills and experiences: "As [Previous Position], [Applicant] demonstrated her [2-3 detailed skills or experiences relevant to target position]."

    • Provide concrete examples: "In particular, [example 1 proving aforementioned qualities]. Moreover, [example 2]."

  • Personal Qualities:

    • Highlight positive traits: "What’s more, [Applicant’s] extraordinary [1-2 positive personal qualities/traits       relevant to target position] always made her a stand-out member of the team."

    • Share an illustrative example: "During [X event/project/situation/crisis/etc.], she showcased her superb [trait 1] qualities to [achieve positive result]."

  • Optional Section:

    • If applicable, explain departure positively: "Unfortunately, due to [positive or neutral reason why candidate has left the company] we no longer have the pleasure of working with [Applicant]. Her loss is greatly felt, but she will undoubtedly continue to thrive at [Target Company]."

  • Conclusion:

    • Strongly recommend the candidate: "[Applicant] has my highest recommendation for this position. I have no doubt she will make a strong addition to your team."

    • Offer further contact: "Please feel free to contact me if you have any questions regarding her candidacy or past work."

  • Closing:

    • Sign off formally: Sincerely,.

    • Add your signature and name: [Your Signature], [Your Name].

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