5 Best Invoicing Software for Small Business

Mon. 25 Jan. 202115163min


For most small and medium-sized enterprises, invoicing is the top priority of business operations, and the task can be a headache. Invoicing software simplifies the process of invoicing, but with so many different invoice software on the market, this article is to help you simplify the search process. Just take a look at our top 5 recommendations:


1. FreshBooks

2. Zoho Invoice

3. Square Invoices

4. Xero

5. PDF Reader Pro

1. FreshBooks




FreshBooks is an invoicing, time tracking and expense management software tailored for small businesses and freelancers. It allows you to send unlimited invoices and estimates and get paid with credit cards and bank transfers. 


You can also utilize its time management, expense management, and project management tools to improve workflow efficiency. Depending on the plan you select, you may enjoy other features like bank reconciliation, client retainers, e-Signature.


There are three pricing tiers available to fit different needs. The Lite plan is best for freelancers or microbusinesses with basic needs. This plan’s price is $15 per month. The other two accounting plans range from $25-$50/month. 

2. Zoho Invoice


Zoho Invoice


Zoho Invoice is one of the most popular invoicing software that enables you to create customizable invoice templates, automatically send payment reminders, set up recurring invoices, handle multi-currency, track time/expense and more. 


If you’re looking for an invoicing software that can grow with your business, Zoho Invoice is ideal for small and medium-sized enterprises at four different pricing plans, including a free version for business owners on a budget.


The free plan limits you to five customers and one user. The paid plans range from $9-$29/month. The larger the plan, the more customers and users are supported. You can also subscribe to additional plans to add a user, buy scans and snail mails.

3. Square Invoices


Square Invoices


Square Invoices is best for product-based small businesses that want a simple way to send invoices while on the go. There is just one invoice template, but you are free to customize it by changing the color and inserting your logo. 


In addition to mobile invoicing, it sure has other features to help operate your business by creating estimates, accepting payments, issuing receipts, tracking performance. You can even create contracts and easily attach them to your invoices. 


One of the best things about Square Invoices is that sending invoices to your customers is absolutely free. However, there are additional fees for advanced features such as payment processing, payroll management and more.

4. Xero




Xero is well accepted among small business owners, too. Although it is more like an accounting software with which you can send invoices, pay bills, claim expenses, accept payments, track projects, manage inventory and so on. 


Xero helps automate invoicing tasks, and get you a full financial picture of your business, thus making filing and end-of-year tax returns easy. Xero is also perfect for team collaboration, especially in this remote work era. 


Xero considers the size and needs of your business, with services that adapt as your business grows. It currently offers three plans; Early, Growing, and Established, with prices ranging from $11-$62/month.

5. PDF Reader Pro 


PDF Reader Pro


Although PDF Reader Pro is not a typical invoice software, it makes up for the deficiencies of professional invoice software in some respects, as long as businesses are still working with PDFs. 


For many business owners, documents like invoices, purchase orders, contracts, estimates, price quotes and business agreements are saved, sent and received in PDF format. PDF Reader Pro not only prepares a variety of business templates for you to download and use but also provides all the essential PDF tools needed for your business to run.


PDF Reader Pro allows you to read, edit and share all kinds of PDF files with ease. You can create and fill out an invoice template and secure it by setting a password and permission, or adding watermarks. For easy identification and retrieval, bates numbers could be added to your business documents. And you are able to scan documents on iOS/Android and use the OCR feature to extract data on iOS/Mac.


In terms of costs, PDF Reader Pro is a worthwhile investment for small businesses. Compared with the monthly subscription plan of most invoice software, PDF Reader Pro requires only one time purchase and you can enjoy the whole life. The price ranges from $0-$79.99 on different platforms including a free trail and a volume purchase program for all businesses.


Get Started with PDF Reader Pro Today!