How to Find Unsaved Word Documents

Tue. 28 Nov. 20233323
Learn how to find unsaved Word documents with our effective methods to recover lost files and a range of master search techniques.
How to Find Unsaved Word Documents

Whether you’re a student, a professional, or anyone who relies on Word documents for their daily tasks, this post is your lifesaver in the digital sea of document creation. We will explore how to utilize search functions in various environments, including within Office 365 and other common document handling platforms.

You'll learn how to navigate through a list of documents, utilize default location settings to streamline your search, and understand the importance of the Documents List in keeping your files organized.

Additionally, we'll delve into the benefits of the 'Save AutoRecover' feature, a lifesaver in situations where documents are closed unexpectedly or changes are not manually saved.


Let's explore the reliable methods to bring your unsaved Word documents back from the digital abyss.


Looking for AutoRecover Files

If you're subscribed to Microsoft 365, you can look for backup files in these locations on your computer:

  1. C:\Users[YourUserName]\AppData\Roaming\Microsoft\Word
  2. C:\Users[YourUserName]\AppData\Local\Microsoft\Office\UnsavedFiles

Remember to replace "[YourUserName]" with your actual username.

If you can't find your file there, try this in Word:

Step 1: Open Word

Step 2: Click on 'File', then 'Info'


Image source: Microsoft Word

 

Step 3: Choose 'Manage Document'

 

Step 4: Click on 'Recover Unsaved Documents'

A screenshot will show you how to select 'Recover Unsaved Documents' under 'Manage Document'.

If you still haven't found your file, you can search manually for AutoRecover files:

Step 1: Click on the Start menu.


Step 2: Type ".asd" in the search box and press Enter.


If you find any files with a .asd extension, here's what to do next:

Step 1: Open Word

Step 2: Go to 'File', then 'Open', and then 'Browse'



Image source: Microsoft Word

 

Step 3: In the file type list, next to 'File name', select 'All Files'



Image source: Microsoft Word


Step 4: Find the backup file, right-click on it, and choose 'Open'

If you don't find any .asd files, you'll need to try a different method.

Using Search to Find Documents 

In today's fast-paced digital environment, efficiently locating your documents is crucial.

Whether you're a student, a professional, or just someone with a lot of digital paperwork, knowing how to effectively search for your documents can save you both time and stress.

The "Using Search to Find Documents" section is designed to guide you through the nuances of finding your documents quickly and efficiently.

Step 1: Select Start and type the document name

Step 2: If the Documents list displays the document, double-click it to open in Word

Step 3: If the search results do not include the file, proceed to the following method

 

Checking the Recycle Bin

Step 1: Double-click the Recycle Bin icon on the Desktop

Step 2: Browse through the list to find the deleted Word document

If you're not sure of the file name, look for file types such as .doc, .docx, and .dot

Step 3: If you find the Word document, right-click on the file name, and then select 'Restore' to recover the file

Step 4: If the document is not in the Recycle Bin, proceed to the next method

Using the Windows File Recovery Tool

Step 1: Ensure you are using Windows 10, version 2004, or later

Step 2: Download and install the Windows File Recovery tool from the Microsoft Store



Image source: Microsoft Store

Step 3: Use the tool to recover files that have been permanently deleted

Finding Missing Content or a Newer Version in Word

Step 1: If Word opens a document from SharePoint or OneDrive, ensure AutoSave is turned on.

This saves changes to the cloud document automatically.



Image source: Microsoft Word

 

Step 2: Ensure Word opens a document from your local disk or network shared folder

Check that AutoRecover is enabled and set the AutoRecover save interval to five minutes or less.

 

Restarting Word to Open AutoRecover Files

Step 1: Restart Word

Close and reopen Word to activate the AutoRecover file search.

Step 2: Check the Document Recovery Pane

If Word discovers any automatically recovered files, they'll appear in the Document Recovery task pane, labeled as "document name [Original]" or "document name [Recovered]."

Step 3: Open the Recovered File

Double-click the file in the Document Recovery pane.

Step 4: Save the Document

In Word, go to File > Save As and save the document as a .docx file.

Step 5: Rename File if Necessary

If needed, right-click the file and select Rename to change the extension to .docx.

Step 6: Note for Microsoft 365 Users

For Microsoft 365 users, Word automatically opens any recovered files in a Message Bar. Click Save to store the file as a .docx. If there are multiple recovered files, Word opens the last-changed files and places the rest in the Document Recovery task pane.

Searching for Temporary Files

Step 1: Search for ".tmp" Files

Select Start, type ".tmp", and press Enter. Then, choose the Documents tab.



Image source: Microsoft Word

 

Step 2: Review the File List

Look for file names that correspond with the last dates and times you edited the document.

Step 3: Repeat with Tilde Character

If the file isn't found, repeat the search using the tilde character (~) instead of .tmp.

Step 4: Open Folder in Word

In Word, navigate to File > Open, select the Folders tab, and search for the folder where the .tmp file was located.



Image source: Microsoft Word


Step 5: View Folder Contents

Select the folder name to display its contents.

Step 6: Open Folder in File Explorer

Click on the folder name at the top of the pane to open it in File Explorer.

Step 7: Adjust File Explorer Settings

In File Explorer, change the file type to All Files, located near the file name field at the bottom.


Image source: Microsoft Word


Step 8: Open the .tmp File

Finally, open the .tmp file that you have identified.

 

How to Convert Word to PDF on Windows

Use the conversion tools built into PDF Reader Pro to easily produce a PDF file format from your Word document using your Windows operating system. 

 

pdfimage

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Step 1: Click the File Button on the Main Menu

Click "New" and select "From File".


Image Source: PDF Reader Pro

 

Step 2: Find Your File Location

Select a Microsoft Word file for PDF conversion from the different file types in your library.



Image Source: PDF Reader Pro

Step 3: Save Your PDF File

The file conversion from Word to PDF is now complete. 

 
Image Source: PDF Reader Pro


How to Convert Word to PDF on Mac

Use the advanced features offered by PDF Reader Pro to convert Microsoft Word documents to PDF files with ease on your Mac operating system. 

pdfimage

Navigate, edit, and
convert PDFs like a Pro
with PDF Reader Pro

check

Easily customize PDFs: Edit text, images,
pages, and annotations with ease.

check

Advanced PDF conversion: Supports
multi-format document processing with OCR.

check

Seamless workflow on Mac,
Windows, iOS, and Android.

Don’t let PDFs slow your efficiency DOWNLOAD NOW


Step 1: Click the File Button 

Select "New" and "From File" from the drop-down options to use our PDF tools. 


Image Source: PDF Reader Pro
 

Step 2: Go to Your Microsoft Word File Location

Find the Word document file format you want to convert and proceed to secure file uploading into PDF Reader Pro. 

 
Image Source: PDF Reader Pro

Step 3: Save Your New PDF Document 

Save your new file, as our PDF conversion tool has already turned your Microsoft Word document into a PDF with ease. Alternatively, use our share feature to send it as an email message or attachment.

 

Image Source: PDF Reader Pro

 

How to Find Unsaved Word Documents: Best Practices

Losing an unsaved Word document can be frustrating, but fortunately, there are several methods to retrieve them.

These best practices involve navigating through various options in Microsoft Word and your operating system to recover your work.

1. Using the File Tab and File Menu

  • File Tab: Open Microsoft Word and click on the 'File' tab in the upper left corner. This gives you access to several recovery options.
  • File Menu: Within the File Tab, explore the File Menu to find options like 'Info' or 'Recent', which may list unsaved documents.

2. Utilizing Search Functions

  • Search Bar: If you remember any part of the document's name or content, use the search bar in File Explorer (Windows) or Spotlight (macOS) to locate it.
  • Search Box: In Word's opening task pane or File Explorer, use the search box to filter through your files.

3. Recovering through Unsaved Files and Previous Versions

  • Unsaved Files: Word often saves a temporary version of unsaved documents. Look for them under 'Recover Unsaved Documents' in the 'Info' section of the File Tab.
  • Previous Versions: In File Explorer, right-click on the original location of the document and select 'Restore previous versions' to recover older copies.

4. Exploring File Explorer and Task Pane

  • File Explorer: Navigate to the original file location or check temporary folders where Word might save backup copies.
  • Task Pane: The task pane in Word can sometimes list recent documents, including unsaved ones.

5. Other Useful Tools

  • Drop-Down List/Menu: Some recovery options are found in drop-down lists or menus within the File Tab or Documents Tab.
  • Dialog Box: Pay attention to dialog boxes that pop up when you open Word after an unexpected crash, as they often offer recovery options.
  • Documents Tab: Similar to the File Tab, the Documents Tab may have a list of recent or unsaved documents.
  • Spotlight Icon: On macOS, use the Spotlight icon to search for file names or content across your computer.

6. Tips for File Types and Secure Locations

  • File Type: Be aware of the file type (like .docx) while searching, as it helps narrow down the search.
  • Secure Location: Regularly save documents in a secure location and consider automatic backup options to avoid losing work.

By incorporating these best practices into your routine, you can minimize the risk of losing unsaved Word documents and recover them more effectively when needed.

 

How to Find Unsaved Word Documents: FAQ

How Can I Recover an Original Document That Was Not Saved?

To recover the original document, first check the 'Document Recovery' tool that appears after Word reopens following a crash. If this doesn't work, look in the 'Recover Unsaved Documents' option in the 'File' tab.

Where Should I Regularly Save My Documents for Secure Backup?

Regularly save your documents in a secure location like an external hard drive, cloud storage, or a dedicated backup folder on your computer. This ensures that you have backup copies in case of unexpected losses.

What is the Role of the Documents Tab in Recovering Unsaved Files?

The 'Documents' tab in Word provides quick access to recent documents, including those not saved. It's found in the left navigation pane and can be a useful starting point for recovery.

How Do I Locate Backup Copies of My Word Documents?

Backup copies are usually saved in the same file location as the original document or in temporary folders. Check these locations and search for backup file names or earlier versions.

Can I Find Unsaved Word Documents by Searching for Specific File Names?

Yes, you can search for specific file names or file extensions using the search box in File Explorer or Finder. Remember to include common Word extensions like .docx or .doc.

How Do I Use the File Path to Find Unsaved Documents?

Navigate to the original file location using the file path. This could be in Office files' default save locations or where you last saved the document.

Is There a Way to Access Version History for Unsaved Word Documents?

Version history is typically available for documents saved on cloud services like OneDrive. You can access it by right-clicking the file and selecting 'Version history'.

What Are Some Effective Recovery Methods for Unsaved Word Documents?

Effective recovery methods include checking temporary folders, using the 'Recover Unsaved Documents' feature, and exploring the Autosave feature's settings to find the last saved state of the document.

Can Unsaved Word Documents Be Recovered on Mobile Devices?

Recovery options on mobile devices might be limited, but you can check the app's document recovery feature or look into the app's dedicated folder in the device's storage.

What Should I Do If the Application Crashes Before Saving My Document?

After an application crash, reopen Word and look for the 'Document Recovery' pane. It usually appears in a separate window and lists unsaved documents that Word attempts to recover.

Losing a Word document, whether due to application crashes, a faulty partition, or simply closing a document by accident, can be a distressing experience. However, the variety of recovery methods outlined in this guide offers a substantial success rate in retrieving your valuable work. From exploring the drop-down menu in Word for unsaved documents to delving into temporary folders for backup copies, each step guides you through the recovery process.

Remember, the key is to act quickly. As soon as you realize a document file is missing, use the file location filepath or the document recovery tool to start your search. Check the destination folder, navigate through the folder locations from the left panel of File Explorer, or use the context menu in the application. If a dialog window or a separate window pops up post-crash, pay close attention to the files list it presents.

For future safety, regularly use the backup copy option and adjust the save interval in your Word settings to minimize data loss. While the era of floppy disks is long gone, modern storage solutions offer more reliable and secure ways to safeguard your documents.

Finally, take a deep breath and approach the situation methodically. By following these recovery steps, you can increase your chances of rescuing your unsaved or lost documents, turning a potentially stressful situation into a manageable one.

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