By Megon VenterMon. 15 Jan. 20243min Read

How to Make a PDF: Multiple Easy Methods

Whether you need to create a single document or are interested in creating an editable PDF file, find out how to make a PDF using our nifty features.
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In this blog, we will explore the reasons to create a PDF, best practices for making a PDF, and address frequently asked questions about creating PDFs without the use of software like Adobe Acrobat Pro.

Megon Venter
Blog Author - B2B SaaS Content Writer
Megon is a B2B SaaS Content Writer with 7 years of experience in content strategy and execution. Her expertise lies in the creation of document management tutorials and product comparisons.

How to Make a PDF on Windows

Whether you want to reduce file clutter by converting documents to PDF or want to create a PDF using our editing tools, you can do it all on your Windows OS with our comprehensive PDF solution.

Get Started with PDF Reader Pro Today!

Method 1: Create a PDF From Scratch

Step 1: Click "Create PDF"

Select the option to create your own document from the home screen.

Image Source: PDF Reader Pro

Step 2: Choose "Tools" from Menu

Add text or other elements to your blank document.

Image Source: PDF Reader Pro

Step 3: Add Images from File Explorer

Select the image icon to insert pictures.

"Navigating through large documents has never been easier since I started using PDF Reader Pro. Its quick search and navigation tools save me a ton of time."
Theodore Cipolla
B2B SaaS Content Marketer
Source: LinkedIn

Method 2: Printing to PDF

Step 1: Open a Document or Image File

Click on "File" and select "Print" from the drop-down menu.

Step 2: Choose "Print to PDF"

In the print preview window, select PDF as your export destination under printers. 

Image Source: PDF Reader Pro

Step 3: Click "Print"

Select the print or save button to download your PDF.


Method 3: Merging Original Files to a Single File

Step 1: Use Our Built-in Tool

Under advanced features on the home page, select "Merge".

Image Source: PDF Reader Pro

Step 2: Select Your Files

Click the Add File button to include more documents. 

Image Source: PDF Reader Pro

Step 3: Finalize Document

Click the blue button labeled "Merge" to confirm.


How to Make a PDF on Mac

Use our handy tools and formatting options to create a merged PDF document or make a PDF on your Mac operating system.

Method 1: Use PDF Tools to Create One

Step 1: Click "Create PDF"

This will open a blank document in our intuitive interface.

Image Source: PDF Reader Pro

Step 2: Click on "Tools"

Here, you can add text or images to your file. 

Image Source: PDF Reader Pro

Step 3: Save Document

Click "File" and "Save" or "Save As" to rename your new PDF.

Image Source: PDF Reader Pro


Method 2: Print to PDF

Step 1: Open Your Document

Open your image file or Word document.

Step 2: Click "File" 

Select "Print" from the options.

Image Source: PDF Reader Pro

Step 3: Enter P
rint Preview

Choose PDF as the export format and select "Print".

Image Source: PDF Reader Pro


Method 3: Merging PDFs into a Single PDF Document

Step 1: Choose Merge

Select "Merge" from the advanced features and conversion options.

Image Source: PDF Reader Pro

At times, PDFs refuse to open with no explanation; therefore, we need to troubleshoot our PDFs.

Step 2: Choose Files to Combine

To add more files, click the "Add Files" button.

Image Source: PDF Reader Pro

Step 3: Click "Merge" to Finalize

Adjust settings and select the blue button on the bottom right to merge.

Image Source: PDF Reader Pro

"I always used more than one PDF Reader before finding PDF Reader Pro because none of them had all the tools I needed in one platform. Now I only use PDF Reader Pro due to its efficient suite of tools!"
Naaziyah Ismail
B2B SaaS Content Writer
Source: LinkedIn

Reasons to Create a PDF

There are several reasons to create a PDF or use our PDF combiner tool to create a single PDF file. These include:


  1. Universal Compatibility: PDFs have amazing features that are designed to be compatible across various platforms and devices. Whether you're sharing a document with a colleague, client, or friend, a PDF ensures that the formatting remains consistent, regardless of the operating system or software being used.

  2. Preservation of Formatting: Unlike other document formats, PDFs preserve the formatting of your document, ensuring that fonts, images, and layouts remain intact. This is especially crucial when sharing documents professionally, as it helps maintain a polished and professional appearance.

  3. Security Features: PDFs offer a range of security features, such as password protection and encryption, which can be essential for sensitive documents. This ensures that only authorized individuals can access the content, adding an extra layer of security to your files.

  4. Interactive Elements: PDFs support interactive elements such as hyperlinks, forms, and multimedia, making them ideal for creating interactive documents like ebooks, forms, and presentations. This enhances the overall user experience and engagement.


Best Practice for Making a PDF

Follow our best practices for creating a merged PDF file or making a PDF from scratch:


  1. Use Quality Source Documents: Start with a high-quality source document, whether it's a text document, spreadsheet, or presentation. This ensures that the final PDF maintains clarity and readability in the output folder.

  2. Optimize Images: If your document includes images, compress them appropriately to strike a balance between file size and image quality. This is crucial for efficient sharing and faster download times.

  3. Choose the Right Conversion Method: There are various methods to create a PDF, such as using built-in features in word processors, online converters, or dedicated PDF creation software. Choose the method that best suits your needs and the complexity of your document.

  4. Check Links and Interactive Elements: If your PDF includes hyperlinks, forms, or other interactive elements, double-check to ensure they function correctly. This is especially important for documents intended for distribution and collaboration.


Creating a PDF: FAQs

Use our FAQ section to answer any questions you may have about single PDF files or different digital file formats. 


How do I create a PDF from a Word document?

Most word processors, including Microsoft Word, have a built-in "Save As" or "Export" option that allows you to save your document as a PDF. Simply select this option and follow the prompts.


Can I create a PDF online?

Yes, there are several online platforms that allow you to convert various file types to PDF. Upload your document, and the platform will generate a downloadable PDF for you.


Are there free PDF creation tools?

Yes, many free tools, both online and offline, offer PDF creation capabilities. Examples include Google Docs, LibreOffice, and online converters.


How can I secure my PDF with a password?

Most PDF creation tools provide an option to set a password for your document. Look for the security or encryption settings during the PDF creation process.


How can I ensure high-quality PDF files?

To create high-quality PDF files, start with a source document that has a clear resolution and use a reputable PDF creation tool. Most importantly, avoid excessive compression of images and choose settings that prioritize quality during the conversion process.


Is it possible to create an individual PDF file from a larger document?

Yes, most PDF creation tools allow you to save or export individual pages or sections of a document as separate PDF files. Check the settings or options during the PDF creation process to specify the pages you want to include.


What's the best approach for creating PDFs when dealing with lots of files?

When dealing with numerous files, consider using a batch processing feature available in some PDF creation tools or online combiner tools. This allows you to merge multiple files into a single PDF, streamlining the process of handling large quantities of documents.


How can I create a PDF file under a specific size, like a 1 MB PDF?

To create a PDF of a specific size, you may need to adjust the compression settings during the PDF creation process. Experiment with different settings to find the right balance between file size and quality. Additionally, consider using online compressors or Adobe's free merger tool to optimize the file size.


The ability to efficiently handle additional PDF files, combine documents, and consider the contents of PDFs ensures a comprehensive approach to digital document management. Embracing the various methods available, from online tools to dedicated software, contributes to a smooth and effective PDF creation process.

Get Started with PDF Reader Pro Today!