By Johan MüllerThu. 28 Mar. 20246min Read

Our 7 Secure File Sharing App Recommendations

Looking for secure file sharing apps? Check out our top 7 recommendations for file sharing apps that prioritize security and privacy.
Our 7 Secure File Sharing App Recommendations

Why is secure file sharing so important in our digital world today? With cyber threats on the rise, ensuring that our documents, photos, and sensitive information are shared securely is more crucial than ever. This need has led to the development of various apps designed to protect our data from unauthorized access.

PDF Reader Pro stands out for its comprehensive security features, ease of use, and advanced document management capabilities. But We are going to look a bit deeper into 7 apps for secure file sharing.

Johan Müller
B2B SaaS Content Writer
Like any other writer, his path crossed with the SaaS industry. For over three years, he has been combining his SEO and writing skills to create informative listicles, comparisons, and tutorial posts.

PDF Reader Pro: Password Protection and Watermarking Features

PDF Reader Pro is highly regarded for its robust security features, making it a top choice for users seeking secure document management and sharing solutions. Among its standout security capabilities, password protection and watermarking play pivotal roles in safeguarding documents.

Here’s a closer look at how these features contribute to PDF Reader Pro's security arsenal:

Password Protection

Password protection is one of the essential security features offered by PDF Reader Pro. This feature allows users to set strong, unique passwords for their PDF files, ensuring that only authorized individuals can access the content.

Whether you're sharing sensitive personal information, confidential business documents, or any other type of secure file, password protection provides a reliable layer of defense against unauthorized access. Here's how it benefits users:

  • Enhanced Privacy: By setting a password, you can control who views your documents, thereby protecting your privacy and the confidentiality of your information.
  • Flexible Sharing: Password protection enables safe file sharing via email or cloud services, as the document can only be opened by recipients who have the password.
  • Compliance and Security: For businesses, adhering to privacy laws and regulations is crucial. Password-protected documents help in maintaining compliance with data protection standards.


Watermarking is another powerful feature of PDF Reader Pro, designed to deter unauthorized sharing and copying of documents. A watermark is a transparent text or logo overlaid on a document's pages, indicating the document's ownership or the confidentiality level.


"Together, password protection and watermarking within PDF Reader Pro offer a comprehensive approach to document security. These features work hand in hand not only to prevent unauthorized access but also to ensure that documents are shared and used in a controlled and secure manner."
Johan Müller
B2B SaaS Content Writer
Source: LinkedIn

This feature is particularly useful for creators, businesses, and anyone who needs to distribute documents while maintaining brand presence or asserting copyright. The benefits of watermarking include:

  • Deterrence Against Misuse: Watermarks make it difficult for recipients to claim your document as their own or to use it without permission.
  • Branding: For businesses, adding a logo or company name as a watermark on documents enhances brand visibility and professionalism.
  • Customization: PDF Reader Pro allows users to customize their watermarks, choosing the text, logo, opacity, and placement, which provides flexibility in how the security feature is implemented.


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Comparison Table

Choosing the right app for securely sharing files can be a daunting task with so many options available. To make your decision easier, we've compiled a comprehensive comparison table featuring the top-ranking secure file sharing apps on the market.

Tool Basic Free Storage Max File Size Password Protection Watermarking File Expiry
WeTransfer 2 GB per transfer 2 GB (Free) Yes (Plus Plan) No Yes
Dropbox 2 GB Varies with plan Yes (Paid plans) Yes (Professional) No
Google Drive 15 GB Varies with plan No No No
OneDrive 5 GB Varies with plan Yes (Paid plans) No No
Box 10 GB Varies with plan Yes Yes (Professional) Yes
pCloud 10 GB Varies with plan Yes (Paid plans) Yes (Paid plans) Yes
SHAREit N/A* No limit No No No

Let's dive into the specifics of WeTransfer, Dropbox, and Google Drive, focusing on what makes each stand out, their pricing, and a straightforward review of our experience with them.


Source: WeTransfer

WeTransfer simplifies the process of sending large files. You don't need to register for an account to share files up to 2GB for free. Its straightforward interface is what really sets it apart; you just upload your files, add the recipient's email address, and send. For those who need more, WeTransfer Plus offers enhanced features like increased transfer sizes up to 200GB and the ability to customize your profile.


Plan Pricing
Free $0/month
Pro $10 USD/month (billed yearly)
Premium $19 USD/month (billed yearly)

How we experienced it

WeTransfer is incredibly user-friendly. It's perfect for quick, no-hassle file transfers without creating an account. However, the Plus version becomes necessary for larger files or frequent use. It’s a go-to for sending large files with minimal fuss.


Image Source: Dropbox

Dropbox is much more than a file-sharing service; it's a comprehensive cloud storage solution that excels in synchronization. You can work directly in your Dropbox folder and have all changes synced across all devices. Dropbox also features extensive integration with third-party apps, making it incredibly versatile for collaborative work.

You can learn more
exploring alternatives to Dropbox Paper for collaborative work and document management.


Plan Pricing
Plus $9.99/month
Essentials $18/month
Business $20/user/month
Business Plus $26/user/month

How we experienced it

Our experience with Dropbox has been largely positive, especially regarding its syncing capabilities and third-party app integrations. It's a powerful file-sharing and collaboration app. However, the limited storage on the free plan means serious users will likely need to upgrade.

Google Drive

Source: Google Drive

Google Drive stands out for its integration with Google Workspace (formerly G Suite), including Docs, Sheets, and Slides. This integration allows for real-time collaboration with team members, making it ideal for productivity and team projects. Drive offers 15GB of free storage, which is shared across your Google account, including emails and photos.

"Using PDF Reader Pro has made my daily workday so much easier. I can do everything I need, like combining files or adding notes, all in one place. It speeded my document management and every task I work on."
Johan Müller
B2B SaaS Content Writer
Source: LinkedIn


Plan Pricing
Business Starter $5.40 USD/month (1 year commitment)
Business Standard $10.80 USD/month (1 year commitment)
Business Plus $18 USD/month (1 year commitment)
Enterprise Contact sales for pricing

How we experienced it

Google Drive's real strength lies in its seamless integration with other Google services and its collaborative tools. The generous 15GB of free storage is a significant plus. However, if you're heavily invested in the Google ecosystem, your storage will fill up faster than you think. Luckily the aid Plans are also reasonably priced.


OneDrive, Microsoft’s cloud storage solution, is deeply integrated with Windows and Office 365, making it a seamless option for those already in the Microsoft ecosystem. Its real-time collaboration capabilities in Office documents and the ability to access files from anywhere are significant pluses. Another standout feature is the Personal Vault, a protected area within OneDrive designed for storing sensitive information with an extra layer of security.


Plan Pricing
Microsoft 365 Family USD$79.99/year or USD$7.99/month
Microsoft 365 Personal USD$59.99/year or USD$5.99/month
Microsoft 365 Basic USD$19.99/year or USD$1.99/month
Microsoft 365 Free $0

How we experienced it

Using OneDrive feels like an extension of using a Windows PC. Its integration with Windows 10 and Office apps offers a fluid experience for file storage and sharing. The Personal Vault is particularly useful for sensitive documents. However, if you're not using Windows or Office 365, some of its best features may be less appealing.


Image Source: Box

Box is focused more on businesses and offers robust security and collaboration tools. It stands out for its workflow automation capabilities, extensive app integrations, and advanced security features, including customizable permissions and detailed activity logs. Box also excels in compliance, offering support for numerous data protection regulations, which makes it ideal for industries with strict data security requirements.


Plan Pricing
Individual Free
Personal Pro $11.50/month (paid annually)
Business Starter $5.80/user/month (promo price)

How we experienced it

I found the app's ability to open files with desktop software and its over 1,500 app integrations impressive. The offline syncing support is a big plus for me. But, it does feel pricey for the storage provided, and the low file-size limit is restrictive.


Source: pCloud

pCloud distinguishes itself with its lifetime storage plans and high-level security option, pCloud Crypto, for encrypting files. A feature that sets pCloud apart is its ability to save file versions and deleted files for up to 30 days, allowing you to recover important documents you might have accidentally lost. Additionally, pCloud offers an integrated media player, making it easy to stream audio and video files directly from the cloud.


Plan Pricing Discount
Premium 500 GB 199USD (Lifetime) -33%
Premium Plus 2 TB 399USD (Lifetime) -37%
Ultra 10 TB 1190USD (Lifetime) -37%

How we experienced it

I like the value of this cloud service and the strong encryption it offers. Fast syncing is also a big advantage. However, I'm not thrilled about having to pay extra for encryption, and the absence of document integration is inconvenient.


SHAREit focuses on the immediate, device-to-device transfer of files, setting itself apart with the ability to send files at high speeds without using data or an internet connection. It supports a wide range of file types, including photos, videos, music, and apps. Another standout feature is its capability to send files to multiple recipients at once, making it ideal for sharing content quickly among a group.


Platform Free Version Premium Version
Android Free Not Applicable
Windows PC Free Not Applicable
Mac Free Not Applicable
iOS Free $2.99 (Remove ads)

How we experienced it

I'm pretty happy with SHAREit's fast data transfer speeds and the fact that you don't need to sign up to use it. Plus, it works on all my devices, which is super convenient. Sometimes, my transfers get stuck halfway, which is annoying. Also, the ads can be overwhelming, and getting everything set up the way I want can be tricky at times.

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