If you’ve ever had to print dozens of invoices, contracts, or lecture notes, you know how time-consuming it can be to handle each file manually. Doing it one by one slows you down and breaks focus.
Batch printing solves this. It lets you print multiple PDFs at once—saving time and clicks. Here’s how to batch print efficiently on both Windows and Mac.
How to Print Multiple PDFs at Once on Windows
When it comes to printing multiple PDF files on Windows, you have two convenient options — using the built-in File Explorer function or a professional tool like PDF Reader Pro for more control and customization.
🌟Using Windows Built-in Method
Windows allows users to print multiple PDF files at once directly through Windows Settings.
Steps：
- Go to the Windows Settings interface.
- Click on Devices.
- Choose Printers & Scanners.
- Select the printer you would like to use.
- Hit the Open Queue button and a new window will appear.
- Drag and drop the selected PDFs into the Queue.
- Click Yes to confirm.
This series of processes is relatively complicated and requires carefulness and patience; And there may be a limit on the number of files.
🌟Using PDF Reader Pro for Windows (Recommended)
PDF Reader Pro provides a more efficient and stable batch printing solution, ideal for professionals who frequently print large document sets.
Step 1: Open PDF Reader Pro for Windows.
Step 2: Go to File → Click Print.
Step 3: Adjust print settings — Page Settings and Format Settings.
Step 4: Select Batch in the lower-left corner of the Print interface.
Step 5: Add all PDFs you want to print.
Step 6: Click Print to start printing all files with one click.
Compared with the cumbersome batch printing built into Windows, PDF Reader Pro is more stable and easier to operate, and can better meet the needs of individuals/groups for batch printing of multiple documents.
How to Print Multiple PDFs at Once on Mac
🌟Using macOS Built-in Method
MacOS users can batch print PDFs using Preview.
Steps：
- Select the file and use Preview > Navigate to the file, then click the thumbnail to open PDF.
- Select different PDF files and drag them onto the thumbnail of the first PDF.
- Navigate to File, click Print, or use the shortcut "Command + P" to print the pages.
This is a lightweight method that does not rely on third-party software, but it is easy to make mistakes. For example, if you insert it into other pages when dragging and dropping, it will cause confusion among all files.
🌟Using PDF Reader Pro for Mac（Recommended）
For users who regularly print research papers, financial reports, or project documents, PDF Reader Pro for Mac offers a more flexible and streamlined approach.
Step 1: Open PDF Reader Pro.
Step 2: Click on the homepage shortcut — Merge.
Step 3: Click Add Files in the upper-left corner to add all the files you need to print.
Step 4: Click Merge and save the merged file.
Step 5: Open the merged file, click the File in the top toolbar of your Mac, then select Print.
Step 6: Adjust all print settings, click Print.
By combining files first, you can ensure consistent formatting, maintain order, and print everything in a single, efficient run.
Tips to Improve Printing Efficiency
Even with batch printing, a few smart habits can make your process even faster and more reliable:
- Unify Page Size: Before printing, ensure all PDFs use the same paper format (A4, Letter, etc.) to maintain consistent output.
- Preview Before Printing: Always double-check layout, orientation, and margins to prevent wasted paper and ink.
- Save Custom Presets: If you frequently print similar types of documents, create and save printing presets for future use.
- Use Quality Printers: High-capacity printers with duplex capabilities can significantly reduce total print time.
Everyday Scenarios Where Batch Printing Saves Hours
Batch printing isn’t just a convenient feature — it’s a time-saving solution for professionals across different fields. Here’s how it fits into real-world tasks:
1. Accounting & Finance Teams
Month-end reconciliation often requires printing invoices, reports, and receipts for recordkeeping or audits. Instead of handling each document separately, batch printing helps accountants print multiple financial PDFs at once, ensuring consistency and accuracy in documentation.
2. Educators & Students
Teachers and students frequently deal with large sets of learning materials. Whether it’s lecture notes, exam papers, or research references, batch printing makes it easy to prepare classroom handouts or study packets efficiently — no more opening files one by one.
3. Business & Legal Professionals
Legal departments and corporate teams rely on organized paperwork — from contracts and NDAs to meeting summaries and project proposals. Batch printing allows teams to print large sets of official PDFs in one go, streamlining administrative workflows and reducing manual errors.
Streamline Your Printing Workflow with the Right Tool
Batch printing transforms tedious printing tasks into a one-step, time-saving workflow. Whether you’re handling hundreds of pages for accounting, education, or business, PDF Reader Pro helps you print multiple PDFs at once — accurately, efficiently, and effortlessly.
👉 Try PDF Reader Pro today with a 7-day free trial and simplify your printing routine once and for all.
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