By Johan MüllerTue. 18 Jun. 20243min Read

How to Convert HTML to PDF

Learn how to convert HTML to PDF effortlessly with our step-by-step guide, ensuring your web content is easily shareable and printable.
How to Convert HTML to PDF

HTML is perfect for creating web content, but it can be less flexible when you need to produce documents that are easily printable or shareable. Converting HTML to PDF can solve this problem by ensuring your content remains consistent and compatible across different platforms.

In this article, we discuss two effective ways to convert HTML files into PDF format. These methods cater to everyone, from web developers who need professional results to non-technical users who prefer straightforward solutions.

Johan Müller
Blog Author - B2B SaaS Content Writer
Like any other writer, his path crossed with the SaaS industry. For over three years, he has been combining his SEO and writing skills to create informative listicles, comparisons, and tutorial posts.

Reasons for Converting HTML to PDF

Converting HTML to PDF offers several advantages, especially when it comes to sharing and preserving the content in a more universally accessible format. Here are some key reasons for making this conversion:

  1. Consistency Across Devices and Platforms: PDFs display the same content and layout regardless of the system or software being used. Unlike HTML, which can appear differently depending on the browser and screen settings, PDF ensures your document looks the same everywhere.

  2. Enhanced Security: PDF files can be encrypted, password-protected, and watermarked, making them a secure option for distributing sensitive information. This is harder to achieve with HTML without additional layers of security.

  3. Ease of Sharing and Printing: PDF files are widely recognized as the standard format for professional-quality documents that are easy to print and share. They maintain formatting integrity, which is essential for official documents or presentations.

  4. Offline Accessibility: A PDF can be easily accessed offline, making it a convenient option for content that needs to be reviewed without internet access.

  5. Integration with Other Documents: PDFs can seamlessly incorporate elements from other types of documents, such as spreadsheets, photos, and vector graphics, maintaining their quality and formatting.

  6. Legal and Archival Validity: PDF/A, the ISO-standardized version of PDF specialized for digital preservation, is often required for archiving documents in a format that will not change over time, making PDFs ideal for legal documents.

These reasons highlight why PDF is often preferred for creating durable, dependable, and distributable documents, even when starting with web-based content in HTML format.

"PDFs bring a kind of digital permanence to our fleeting creations, making them both portable and enduring."
Emily White
Software Engineer
Source: LinkedIn


Method 1: Using Browser Features

Many popular browsers come equipped with features that enable quick and effortless conversion of HTML to PDF, ensuring that the formatting remains intact. This provides a convenient and efficient method for saving web content or distributing information in a widely accepted format.

Step 1: Open Your Desired Page

Launch Google Chrome and navigate to the page you wish to convert.

Step 2: Access the Print Dialog

Press Ctrl + P (Windows) or Cmd + P (Mac) to open the print dialog. Alternatively, you can right-click on the page and select "Print".

Step 3: Set the Destination

In the print dialog, look for the "Destination" section and choose "Save as PDF" from the dropdown menu.

Step 4: Adjust Settings

Customize the print settings according to your needs, such as layout, margins, and paper size.

Step 5: Save as PDF

Once you’ve configured your settings, click "Save" to convert and download the page as a PDF file.

Method 2: Online Conversion Tools

PDF Reader Pro is an online platform that offers a robust suite of intuitive tools for PDF document management. You can use it for tasks like PDF editing, merging, splitting, and conversion.

Here's how to convert HTML to PDF using it:

Step 1: Go to the PDF Reader Pro Website

Navigate to the PDF Reader Pro website.

Step 2: Upload HTML file

Upload your HTML file of the webpage you want to convert.

Step 3: Convert to PDF

The service will process the content of your webpage and provide you with a PDF file to download.

Download PDF Reader Pro
Ready to get started with our PDF editor? Download the latest version of PDF Reader Pro for Windows or Mac down below:

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You can also read about converting PDF to PPT.

"I always used more than one PDF Reader before finding PDF Reader Pro because none of them had all the tools I needed in one platform. Now I only use PDF Reader Pro due to its efficient suite of tools!"
Megon Venter
B2B SaaS Content Writer
Source: LinkedIn



Q1: Can I convert an HTML page with interactive elements to PDF?

Interactive elements often do not work in PDFs as they do in web browsers. If preserving interactivity is crucial, consider linking to the live web page instead.

Q2: What are the best tools for HTML to PDF conversion?

Tools like Adobe Acrobat, PDF Reader Pro, and various online converters offer robust features for converting HTML to PDF. Choose one based on your specific needs and budget.

Q3: How do I handle fonts when converting HTML to PDF?

Ensure that the fonts used in your HTML are embedded in the PDF or use web-safe fonts that are likely to be available on all systems.

Q4: How can I convert a secured HTML page to PDF?

If you have the necessary permissions, use browser-based tools or desktop applications that respect the security settings but still allow for conversion.

Q5: Are there any limits to the size of the HTML file I can convert?

Some online tools may have file size limits. For larger HTML files, consider desktop applications that can handle extensive data without constraints.

Converting HTML to PDF is a frequently performed task, and there are multiple approaches to achieve it effectively. From utilizing online converters and coding libraries to applying manual strategies, grasping the conversion process and its potential outcomes is crucial for success. By adhering to established best practices, users can guarantee that the resulting PDFs are of high quality and fulfill their requirements.

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