By Megon VenterTue. 16 Jan. 20243min Read

How to Make a Label Template in Word

In this blog, we will show you how to make a label template in Word without the need for assistance from graphic design software tools.
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Creating custom labels in Microsoft Word is a convenient and efficient way to personalize your documents, whether for addressing envelopes, organizing items, or designing product labels. In this step-by-step guide, we'll walk you through the process of making a label template in Word, ensuring accurate dimensions, a professional look, and easy printing.

Megon Venter
Blog Author - B2B SaaS Content Writer
Megon is a B2B SaaS Content Writer with 7 years of experience in content strategy and execution. Her expertise lies in the creation of document management tutorials and product comparisons.

How to Make a Label Template in Word

Follow the steps below to create a label without the need for additional software.


Step 1: Open Microsoft Word and Start a New Document

  1. Open Microsoft Word on your computer.
  2. Start a new blank document by selecting "File" and then "New."

Image Source: Microsoft Word

Step 2: Access the Mailings Tab

  1. Navigate to the "Mailings" tab on the menu bar.
  2. Click on the "Start Mail Merge" option.

Step 3: Choose Label Options

  1. Select "Labels" from the dropdown menu.
  2. In the Label Options dialog box, choose your label vendor and product number.
  3. If your label vendor is not listed, you can manually set the label dimensions.

Image Source: Microsoft Word
Learn how to delete Word documents with our easy-to-follow guide, ensuring your files are managed efficiently.

Step 4: Set Label Dimensions

  1. Click on the "Label" tab within the Label Options dialog box.
  2. Enter the dimensions for your label sheets, including the height and width.
  3. Click "OK" to apply the label dimensions.

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Step 5: Create a Table for Labels

  1. Return to the main document.
  2. Go to the "Insert" tab on the menu bar.
  3. Click on "Table" and choose the number of rows and columns for your labels.

Image Source: Microsoft Word


Step 6: Design Your Labels

  1. Customize each label cell by adding text, images, or other design elements.
  2. Use the Table Tools on the menu bar for additional formatting options.

Step 7: Ensure Accurate Label Placement

  1. Double-check that your label content is accurately placed within each cell.
  2. Adjust label content, if necessary, to fit within the label boundaries.

Step 8: Print Your Labels

  1. Load your label sheets into the printer.
  2. Go to the "File" tab, select "Print," and adjust printer settings as needed.
  3. Click "Print" to print your labels.

Image Source: Microsoft Word

Tips for Effective Label Creation:

  • Use Accurate Label Templates: Make use of label templates provided by your vendor or create custom templates for consistent formatting.

  • Check Printer Settings: Ensure that your printer settings match the label dimensions and type of labels you are using.

  • Consider Label Design Elements: Add graphics, use a clear and legible font, and choose a color scheme that aligns with your branding.

Discover how to combine multiple Word documents into one with our straightforward guide, streamlining your document organization.

How to Convert Word to PDF on Windows

Use the conversion tools built into PDF Reader Pro to easily produce a PDF file format from your Word document using your Windows operating system.

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Step 1: Click the File Button on the Main Menu

Click "New" and select "From File".

Image Source: PDF Reader Pro


Step 2: Find Your File Location

Select a Microsoft Word file for PDF conversion from the different file types in your library.

Image Source: PDF Reader Pro

Step 3: Save Your PDF File

The file conversion from Word to PDF is now complete.

Image Source: PDF Reader Pro

Learn how to make a copy of a Word document with our simple instructions, ensuring you have backups for editing or sharing.

How to Convert Word to PDF on Mac

Use the advanced features offered by PDF Reader Pro to convert Microsoft Word documents to PDF files with ease on your Mac operating system.

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Step 1: Click the File Button

Select "New" and "From File" from the drop-down options to use our PDF tools.

Image Source: PDF Reader Pro

Step 2: Go to Your Microsoft Word File Location

Find the Word document file format you want to convert and proceed to secure file uploading into PDF Reader Pro.

Image Source: PDF Reader Pro

Step 3: Save Your New PDF Document

Save your new file, as our PDF conversion tool has already turned your Microsoft Word document into a PDF with ease. Alternatively, use our share feature to send it as an email message or attachment.

Image Source: PDF Reader Pro 

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B2B SaaS Content Writer
Source: LinkedIn

Explore our guide on how to create a letterhead template in Word, designed to enhance your professional documents.

FAQs: Label Creation and Printing

Have questions about conditional formatting and more? Peruse our FAQ section for the answers.


General Label Creation Questions

Q1: How do I ensure accurate label placement in Microsoft Word?

To achieve accurate label placement, use the Table Tools on the menu bar to align and adjust the content within each label cell. Refer to the Label Creation Process for a step-by-step guide.


Q2: What is the importance of accurate label templates in the creation process?

Accurate label templates ensure consistency and proper formatting. The 1st Label and Accurate Label Templates sections provide insights into the significance of precise templates.


Q3: Are there specific label configurations for different types of labels?

Yes, different label configurations exist based on label shape, size, and other factors. Refer to Label Configurations for details on customizing your labels.


Label Printing Questions

Q4: How can I achieve high print quality for my labels?

Achieving high print quality involves adjusting Printer Settings and ensuring the correct printer drivers. The Printer Settings and Incorrect Printer Drivers sections offer guidance.


Q5: What role does color play in label printing?

Color Saturation and Color Scheme influence the appearance of your labels. Learn how to choose the right colors for an effective and professional look.


Q6: Can third-party software enhance the label creation and printing process?

Explore the benefits of using Third-Party Software to streamline label design and printing tasks.


Q7: What is the significance of label boundaries and content placement?

Understanding Label Boundaries and Label Content is crucial for creating visually appealing and well-organized labels.


Q8: How do I troubleshoot formatting errors in label creation?

Consistent Formatting and Incorrect Formatting sections provide tips on avoiding and correcting common formatting errors.


Q9: Is there a recommended method for label organization, especially for large projects?

The use of Drop-Down Menus and dropdown lists can enhance label organization and streamline the creation of extensive label projects.


Q10: Can I use label creation tools to design other types of documents?

Label Maker Design Tool and Generic Table sections discuss the versatility of label creation tools for various document types.


By following these steps, you can create professional-looking labels for various purposes, from business mailings to personal organization. Custom labels enhance the visual appeal of your documents and contribute to a more organized and efficient workflow.

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