How to Convert XPS to PDF

Wed. 25 Oct. 20231973
Do you have any XPS files and don't know what to do with them? Check out our XPS to PDF guide and learn how to quickly convert XPS files to the more universally manageable format of PDF.
How to Convert XPS to PDF

This article will guide you through a seamless journey, illustrating the step-by-step process of converting your XPS files to PDF using PDF Reader Pro—an all-in-one solution that not only makes the transition hassle-free but also maintains the integrity of your original content.

Whether you're looking to switch formats for easier file sharing or to safeguard your document layout across platforms, you're in the right place to master this conversion!

How to Convert XPS to PDF

We've got a quick guide for you to convert XPS to PDF in under one minute. Check it out below!

Step 1: Locate your preferred XPS to PDF converter

There are plenty of reputable online XPS to PDF converters available online.

Step 2: Upload your XPS files to the online conversion tool 

Ensure that you have set the conversion format to "PDF".

Step 3: Convert your XPS files to PDF

Wait for the tool to finish converting your XPS files to PDF.

Step 4: Download your newly converted PDF files

Click the "Download All" button once the conversion ends.  

How to Convert XPS to PDF: Best Practices

Here, we outline best practices for effectively changing your XPS documents into PDF files, focusing on maintaining quality, compatibility, and security.

To avoid the cumbersome process of using different tools for various PDF files, adopt PDF Reader Pro for all your conversion needs.


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Its intuitive interface, inclusive of a detailed dropdown menu, makes managing and converting files straightforward. Whether dealing with business files, audio files, or Microsoft-generated PDF files, this all-encompassing tool accommodates an extensive range of formats for file sharing.

  1. Understanding File Types and Formats: Before initiating any file conversion, it’s crucial to understand the file types you’re working with. XPS files, often used for retaining a document's layout integrity, are not as flexible as PDF files when it comes to accessibility and usability across different platforms. Moreover, unlike Adobe Acrobat Reader files, XPS files are not ideal for certain business scenarios, such as when dealing with legal documents or collaborative office files.

  2. Preserving the Original Document: The key to a successful conversion is ensuring that your original file is kept intact in terms of layout, file content, and formatting. Using reliable XPS converter tools like PDF Reader Pro guarantees the preservation of your document’s originality. It negates the risks of ending up with a stale cache file post-conversion, an issue often encountered with subpar conversion tools or when using the built-in XPS printer functionality that lacks advanced features.

  3. Utilizing the Right Conversion Tool: While there's a temptation to use free online file conversion services, they come with limitations in file size, risk losing file content, and often do not support the original file format effectively. PDF Reader Pro, contrary to basic tools like Google Drive or printer drivers, offers a comprehensive solution. With features like a simplified file tab system, easy file upload, and no restriction on maximum file size, it stands out as the ideal app for file conversions.

  4. Ensuring File Compatibility: PDF files reign supreme in the realm of document sharing due to their universal compatibility across devices and platforms. When converting, it’s essential that the tool you choose supports various PDF formats, ensuring your newly converted file is accessible and functional. This is where PDF Reader Pro outshines other tools, including Adobe Reader and commercial printers, by offering extensive compatibility options.

  5. Prioritizing Security: Especially when dealing with sensitive legal documents or business files, security cannot be compromised. Opt for a file creator tool like PDF Reader Pro that prioritizes your data's security, ensuring your files remain confidential and protected throughout the conversion process.

By following these best practices, you can ensure a hassle-free, secure, and efficient process when converting your XPS files to PDF. PDF Reader Pro eliminates common hurdles faced with other tools, accommodating various file sizes and types, and providing a trustworthy conversion solution, making it an indispensable asset in your digital toolkit.

How to Convert XPS to PDF: FAQ

Navigating the complexities of file conversions between XPS and PDF can often raise numerous questions, especially when looking for efficient, reliable, and high-quality results. This FAQ section aims to address these common inquiries, providing clear, concise, and practical answers.

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Can I Convert XPS to PDF Using Any Online Conversion Tool?

While various online tools promise quick conversion from XPS to PDF, they often compromise on quality, security, and sometimes require additional software for full functionality. For a secure, high-quality solution, using a dedicated conversion tool like PDF Reader Pro guarantees the integrity and confidentiality of your data throughout the conversion process.

Do I Need a Compatible Printer to Convert Files to PDF?

No, there is no need for a compatible printer or any default printer configuration. Software applications like PDF Reader Pro bypass the need for a physical printer, utilizing an included PDF printer functionality within the application itself. This method negates the need for an actual printer, offering a digital solution that is both eco-friendly and cost-effective.

What Role Do Compression Tools Play in Converting XPS Files to PDF?

Compression tools are essential for managing the size of your PDF files, especially when dealing with high-quality images or large documents. While not all conversion tools maintain quality during compression, PDF Reader Pro ensures your documents remain pristine and of the smallest possible file size, suitable for storage or sharing.

Is Adobe Acrobat Necessary for Converting XPS to PDF?

Adobe Acrobat is one of many tools available for this task, but it's not mandatory. PDF Reader Pro offers a robust alternative to Adobe Systems' solutions, providing a comprehensive suite of features beyond mere conversions. With its intuitive interface and superior functionality, PDF Reader Pro stands as a noteworthy alternative.

Are There Risks Associated with Using Online Tools for Conversion?

Online tools, especially free versions, often pose security risks, such as unauthorized data access or malware. They may also lack advanced features found in dedicated software like PDF Reader Pro. To ensure data integrity and security, it's advisable to use trusted, reliable software installed directly on your device.

Do I Need to Install Extra Software or Dev Tools to Use PDF Reader Pro?

PDF Reader Pro functions as a standalone application, eliminating the need for additional software, dev tools, or ghost tools. Its all-in-one nature means you have a powerful, comprehensive tool without the clutter or security concerns associated with extra downloads or plugins.

How Do I Get the Best Results When Converting My Files?

For optimal results, use a dedicated application like PDF Reader Pro, renowned for its precision and reliability. Unlike basic online conversion tools, it offers advanced options for customizing output, including aspects of quality, layout, and security, ensuring a product that meets your specific needs.

Understanding these aspects ensures a smooth, secure, and efficient XPS to PDF conversion process. While numerous methods exist, utilizing PDF Reader Pro for its comprehensive features, user-friendly interface, and security measures guarantees peace of mind and professional-quality results.

Get Started with PDF Reader Pro Today!