TemplatesPay Stub

Pay Stub Template

A pay stub is a document related to an employee's paycheck. If an employee receives direct deposit, a pay stub is a separate document that is given to the employee to document their earning for that pay period and for the year-to-date. If an employee receives a paper paycheck for deposit, the pay stub will typically be attached to the check.

A pay stub will have several financial details about the employee's salary, taxes, and other contributions. This will include how much they earned for the current period and for the year so far. The stub will also list the federal and state taxes that have been withheld from the employee's earnings. Social security contributions as well as payments to employee benefits such as health insurance are also shown, ensuring the employee can see where their money is going.

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Choosing the Right Pay Stub Template

Above, you can find a variety of free, downloadable paycheck stub templates for PDF formats. These printable templates are legally binding, easy to use, and fully customizable. The templates vary in design and function, but they are all ready to use for any professional need. Consider the layout, file format, and what information you want to include, and then download the free pay stub template that best fits your needs. Most templates in this article include some version of the following details:

  • Company Information: This may include business name, location, and other contact info as well as the name of an employee’s manager or department. You may also choose to include a company logo.

  • Employee Information: Each pay stub can list relevant employee information such as a name, address, employee ID number, or other details.

  • Check Number: You can add a check number for tracking and record-keeping purposes.

  • Pay Period: Regardless of whether paychecks are issued weekly, bi-weekly, or monthly, listing the current pay period provides clear documentation for both employees and employers.

  • Payment Details: A pay stub can show amounts as well as types of income earned by breaking payments down into hourly wages, overtime pay, vacation hours, and other disbursements.

  • Deductions: This section may include taxes, Social Security payments, retirement or health care deductions, and any other funds the employer deducts from the employee’s gross pay.

Choose the free payroll stub template that best matches your needs, and then add or remove details to create a customized, reusable template with PDF Reader Pro

Frequently Asked Questions

Q1: What Is a Paystub Used For?

A pay stub, also known as a payslip or paycheck, is a document issued by an employer to pay an employee for their time and work. 

Pay stubs also help to keep track of each payment issued to an employee, both from direct deposits and physical payments. It helps to maintain documentation of each payment and all relevant deductions.

Q2: Do Paystubs Verify Income?

Most often, pay stubs are needed to show proof of income and verify employment. Apartment and rental landlords usually mandate a proof of income via a pay stub or payslip to ensure you will be able to pay rent every month.

Pay stubs are an easy way to verify employment and prove that you are receiving and maintaining a consistent income.

Q3: What Is Included in a Paystub?

Included in a pay stub is the employer’s information, employee name, income and pay rate, and deduction information from the pay period. Usually, a pay stub is issued by a supervisor or an HR department.

* The free templates above are provided for reference only, for all legal matters, you should always talk to a professional.

After downloading the free template, if you need to fill in it or modify the content of the template, you may need a powerful PDF editor. Using PDF Reader Pro, you can add your own details and use these templates to design for your own needs, editing the PDF more conveniently.

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