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Creating a fillable PDF form doesn't have to be daunting. While Adobe Acrobat is a popular choice, accessible alternatives like PDF Reader Pro allow you to design interactive forms without requiring specialized software.
In this guide, we'll explore how to make a fillable PDF form without Acrobat, along with best practices, the purpose of a fillable form, and answers to frequently asked questions.
- How to Make a Fillable PDF Form on Windows
- How to Make a Fillable PDF Form on Mac
- Best Practices for How to Make a Fillable PDF Form
How to Make a Fillable PDF Form on Windows
Step 1: Click on "Create a PDF"
The "Home" interface allows you to create a new form.
Image Source: PDF Reader Pro
Step 2: Click "Form" on the Toolbar
This tool allows you to design your own form for others to fill out.
Image Source: PDF Reader Pro
Step 3: Select "Text Field" to Insert Fillable Fields
Click "Panel" and select "Preferences" on the top right to add prompts to the fillable fields.
Image Source: PDF Reader Pro
Step 4: Add Additional Elements as Needed
Add checkboxes, radio buttons, signature fields, and more.
Image Source: PDF Reader Pro
How to Make a Fillable PDF Form on Mac
Step 1: Create a PDF File
Click "Create PDF" on the Home screen.
Image Source: PDF Reader Pro
Step 2: Click "Form" on the Toolbar
The "Form" tool creates your own form for others to fill out.
Image Source: PDF Reader Pro
Step 3: Select "Text Field" to Add Fillable Text Fields
Click "Panel" to add prompts under "Preferences". You can adjust formatting using the color menu on the right-hand panel.
Image Source: PDF Reader Pro
Step 4: Add Additional Elements as Needed
Add a list box, buttons, signature fields, and more. 
Image Source: PDF Reader Pro
PDF Reader Pro shines as a top choice against Adobe Acrobat, especially with its strong features for building and tweaking forms. It proves itself an essential tool for enhancing document handling.
It makes setting up and editing forms straightforward, matching what Adobe offers.
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For every professional task, from managing documents to handling detailed forms, I always go for PDF Reader Pro because of its dependability and rich set of features.
Best Practices for How to Make a Fillable PDF Form
Before diving into the step-by-step process, let's establish some best practices for creating fillable PDF forms:
You can also check our recommendations on How to Use Our PDF Form Creator.
1. Plan Your Form: Outline its structure and content before designing your form. Consider the fields you need, their types (text, checkboxes, radio buttons, etc.), and the logical flow of the form.
2. Use the Right Tools: While we won't be using Adobe Acrobat, various online tools and desktop applications make form creation easy.
3. Organize Fields Logically: Arrange form fields logically, guiding users through the information you need. Use headers, sections, and labels to enhance clarity.
4. Make It User-Friendly: Consider the user experience. Provide clear and concise instructions, and consider including tooltips or help text for complex fields.
5. Test the Form: Thoroughly test your fillable PDF to ensure all fields function as expected. Make sure users can complete the form without any hitches.
6. Accessibility Matters: Design your form to be accessible to all users, including those with disabilities. Use proper labeling and structure, and ensure compatibility with screen readers.
7. Save a Non-Fillable PDF Form Version: After creating your fillable PDF, save the edited version and flatten it. This ensures the original content remains intact.
