Tue. 07 Nov. 2023How to Redact in Wordmin Read

How to Redact in Word

Check out our guide on how to redact in Word to ensure your documents are fully secure and sensitive information remains confidential.
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You don't need to be a legal professional to appreciate the need for redaction in sensitive documents. We all have to share information as part of our work or personal lives, and not every bit of content needs to be publicly available.

You're in the right place if you need to redact Word files (DOCX format), whether you're a lawyer or a marketer. We'll explore two options, the Microsoft Word way, and ours. 

How to Redact in Word

Before we begin our redaction tutorial, we had to share that this isn't the most effective or efficient way to remove sensitive information. Word has many incredible features, but redaction sadly isn't one of them. 

Step 1: Open your document in Word

Step 2: Press Ctrl + H 

This will open the "Find and Replace" dialog box. 

Microsoft Word document showing
Image source: Microsoft Word

Step 2: Fill in the 
"Find and Replace" dialog box

There are two areas you need to fill in: the "Find what:" and "Replace with:" boxes:

  • Find what: Type in the text you need to redact precisely as it appears in your document. Unfortunately, you cannot copy and paste text into this box. 
  • Replace with: Type in the symbols you would like to replace the above text with, such as "XXXXX".

Image source: Microsoft Word

Step 3: Redact your text

  • Click on the "Find Next" button. This will take you to the text you type into the "Find what:" box.
  • Click "Replace" to fill the selected text with the symbols you type into the "Replace with:" box. 

Microsoft Word tool showing the redaction process
Image source: Microsoft Word

Microsoft Word will then notify you that you have reached the end of the document. 

Step 4: Repeat steps 1 - 3 until you've finished redacting your document 

Finding an Easier and Quicker Redaction Method

This is quite a time-consuming and laborious way to redact a document. Having to repeat the above tutorial repeatedly, each time typing in the text you need to redact manually, can take hours.

PDF Reader Pro, on the other hand, lets you highlight any text and redact it with a click of a button. 

First, you'll need to convert your Word document into a PDF. Check out our tutorial below!

How to Redact Word Files Converted to PDF

This redaction process will take you from Word to PDF Reader Pro. We recommend you download the free trial version of PDF Reader Pro before continuing.



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Step 1: Launching Your Document

Begin by opening the Word document you intend to redact.

Step 2: Save your Word file as a PDF

Click "Save As" > Click the drop-down menu > Select "PDF" > Click on the "Save" icon.

Step 3: Open PDF Reader Pro 

Select "Open Files" in the Home menu.

Step 4: Click on the "Redact" tool

Step 5: Highlight any text you need to redact

Step 6: Click Apply 

Confirm your changes and then save your PDF as a new version.

Get Started with PDF Reader Pro Today!