By Megon VenterWed. 21 Feb. 20243min Read

How to Search for Text in a PDF

Do you want to search for text in a PDF document? This tutorial is on efficiently searching for specific text within a PDF file.
How to Search for Text in a PDF

Finding the word or phrase you're looking for when searching for text in a PDF can be quite challenging and can even take a lot of time. Here, PDF Reader Pro's user-friendly interface and robust search capabilities can help to make your search procedure simple and tangible.

PDF Reader Pro streamlines the process further by offering advanced search options, ensuring a seamless and efficient text-finding experience within your PDF documents.

Megon Venter
Blog Author - B2B SaaS Content Writer
Megon is a B2B SaaS Content Writer with 7 years of experience in content strategy and execution. Her expertise lies in the creation of document management tutorials and product comparisons.

How to Search for Text in a PDF on Windows

Locate information quickly and efficiently. Discover the convenience and functionality that PDF Reader Pro brings to your PDF viewing and editing tasks. 

Step1: Open PDF File:

  • Launch PDF Reader Pro on your Windows computer.
  • Open the PDF file in which you want to search for text.

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Step 2: Access Search Function:

  • Look for the search or magnifying glass icon on the toolbar. Click on it to access the search functionality.

Step 3: Enter Search Text:

  • A search box will appear; type the word or phrase you are looking for into this search box.



Step 4: Initiate Search:

  • Press Enter on your keyboard or click the "Search" button to start the search process.

Step 5: Review Search Results:

  • The search results will be displayed, typically in a side panel or a pop-up window, showing a list of occurrences of the searched text.



Step 6: Navigate to Results:

  • Click on a search result from the list to navigate to the page where the selected text is located.


How to Search for Text in a PDF on Mac

We'll go through the efficient methods available in PDF Reader Pro to search for specific text within your documents, making your navigation and information retrieval process smooth and convenient.

Step 1: Open a PDF file using PDF Reader Pro Mac.

  • Launch the PDF Reader Pro Mac application on your computer.
  • Use the "File" menu or drag-and-drop to open the PDF file you want to search within.

    “As a content creator, having a reliable PDF reader and editor is crucial. PDF Reader Pro’s editing and conversion tools help me easily navigate tasks for every client.”
    Megon Venter
    B2B SaaS Content Writer
    Source: LinkedIn

Step 2: Navigate to the toolbar and locate the search box on the right side.

  • Once the PDF file is open, look for the toolbar at the top of the application window.
  • Locate the search box on the right side of the toolbar. This is where you will input your search query.

Step 3: Type the desired word or phrase into the search box.

  • Click on the search box to activate it.
  • Enter the word or phrase you are looking for into the search box. This is the text you want to find within the PDF document.

Image Source: PDF Reader Pro

Step 4: Press Enter on your keyboard.

  • After entering the search query, press the "Enter" key on your keyboard.
  • The PDF Reader Pro Mac application will initiate the search process and locate instances of the entered text within the document.

Step 5: The search results list will appear in the search side panel, organized by page order.

  • Select the desired word or phrase in the search side panel to jump to the page containing the selected content.

Image Source: PDF Reader Pro

You can also explore our tips on searching for keywords in a PDF quickly.

How to Search a Scanned PDF?

Searching within scanned PDFs becomes seamless with the Optical Character Recognition (OCR) capabilities in PDF Reader Pro.

PDF Reader Pro's OCR feature transforms images of text in scanned PDFs into searchable and selectable content. By activating OCR, the application recognizes and extracts text, allowing you to perform text searches within scanned documents.

Here's a straightforward process and three essential steps to efficiently search for text in your scanned documents:

Step 1: Locate the OCR function

Look for OCR options in the toolbar or menu and activate OCR to enable text recognition within the scanned document. Now you can convert you scanned document into a searchable content.


Step 2: Copy the text

Save the converted text as a PDF and open it in PDF Reader Pro.



Step 3: Perform Text Search

Navigate to the search box in the toolbar and enter the desired word or phrase for the search.


You can also check our recommendations on advanced search features in PDF readers.

Best Practices for Text Finding in PDF Reader Pro

Use Clear and Specific Search Terms

Opt for precise and relevant search terms to narrow down results. Clear and specific queries increase the accuracy of the text finder.

Activate OCR for Scanned PDFs

When dealing with scanned PDFs, activate the Optical Character Recognition (OCR) feature before initiating a search. This ensures accurate text extraction from image-based documents.

Review Search Results Panel

After performing a search, review the results panel. PDF Reader Pro typically highlights or lists instances of the searched text, making it easy to navigate through the document.

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