8 Best Proofreading & Editing Softwares in 2021

Thu. 10 Jun. 2021713 min

Writing good content is an art unto itself. Mistakes in your writing make you look careless or clueless - neither of which is good for your professional image. No software would be able to replace a real-life editor that can physically point out your writing mistakes. Luckily, there are some softwares that have come close and are still improving their service to help you clean up your work.


Hiring an editor is expensive, as you have to pay for their time and expertise. But with this tool, the pricing plan is modest and isn’t above your budget. 


If you consider a career in writing, you should look into learning to use software for proofreading and editing documents. These tools can help you produce better-written work and avoid mistakes and grammatical errors.


The software will allow you to review your documents for errors or other problems in the sentence structure. While there are a plethora of these tools, here are some you would find helpful.


Top 8 Proofreading & Editing Tools You Must Have:

1. PDF Reader Pro

2. Grammly

3. Ginger

4. Google Doc

5. Copyscape

6. WhiteSmoke

7. ProWritingAid

8. Hemingway Editor


Proofreading & Editing software


1. PDF Reader Pro

PDF Reader Pro is a PDF powerhouse, helping to annotate, OCR, fill forms, edit pages, sign, convert, encrypt files on Mac, iPad, iPhone, Android and Windows. It's the last PDF app you would ever need. 


For those working with PDFs on a daily basis (especially for business users), PDF Reader Pro is a perfect choice. It helps businesses to regulate their PDF processes in each department and for any use.


It helps them build, convert, and collect industry-level PDF documents with high-level perfection. It also comes equipped with plenty of useful features that help users edit, annotate, search and share PDF files. 


It also works as an automated grammar checker software that proofreads and corrects scanned PDF file contents after changing to searchable PDF. Users can also view and rectify OCR results that can’t be viewed or edited by other PDF software programs.


The software allows users to convert PDFs to Word, Excel, PowerPoint, Text, iWork, Image, JPG, PNG and HTML without losing fonts and formatting. It basically generates high-quality and more professional-looking documents without any errors.


With PDF Reader Pro, you can also make content writing as following ways:  

- Write it anytime, anywhere, no internet connection required - on the train, at the beach, or in a coffee shop with spotty Wi-Fi

- Decrypt PDF protections and restrictions on printing, editing and copying

- Add text or image watermarks to PDF documents to protect your PDF pages from plagiarism

- Compress bulky PDFs and shrink its size and send compact documents to your partners or colleagues

You’re welcome to take a free trial to learn more about PDF Reader Pro. Get it for Mac, Windows, iOS, Android and enjoy the efficiency.


2. Grammly

Grammarly is an online service that isn't exactly cheap, but it does a great job of checking your documents for grammar, spelling, and more. Grammarly simplifies the entire writing process with its AI-based technology. After checking the content for even the smallest of mistakes, it generates a bold and clear copy minus any errors. Whether the content is for a blog or a website, or for Gmail, Twitter, LinkedIn, it makes corrections to all content.


The correction level offered is beyond just grammar and spelling check. The software also highlights the style, tone, and also offers suggestions for the right words. It’s a perfect tool to eliminate errors, as well as for the right sentence structure.


From grammar, spellings, vocabulary, or punctuation to conciseness and formality, it covers all. Best of all, Grammarly can be added to Chrome for free, for instant correction. Grammarly is also available as an extension on Edge on Windows 10.



3. Ginger

Ginger is another leading automated proofreading software that helps users write better English while correcting texts, efficiently.It can be used for grammar and spelling mistakes, and for words used wrongly, and does it with unbeaten perfection. The software refines the content just as would someone would do it manually.


From mistakes in syntax to punctuation errors, Ginger Grammar Checker ensures error-free English writing. It offers correction for a wide range of grammatical errors. Unlike the usual free grammar check tools, Ginger offers suggestions for corrections apart from pulling up the mistakes.


Whether the errors are related to singular vs plural, or there are mistakes in tenses, the software uses innovative technology to identify and correct with perfection. It offers one of the easiest and the fastest ways to check grammatical mistakes.



4. Google Docs

This might sound crazy, but the Google Docs built-in grammar checker is pretty solid. It's not just a spell check, either. It uses a fairly powerful engine to check your text for grammatical correctness. It's not perfect, but it has saved me a lot of work.


Google Docs checks as you type and will underline misspellings and any grammar errors it detects. Some would argue that Microsoft Word's grammar checker is more powerful, and in some respects it is. But what I like about Google Docs is that it never bogs down as it checks grammar, like Word can. When you find an underlined word, right-click it and select from the suggested replacements.



5. Copyscape

Copyscape is a unique online plagiarism detection service that checks to see if similar text material appears elsewhere on the internet. The service works by scouring the internet for any copy of original content that may have been copied and pasted illegally onto another website.  If there is a match, the documents are marked as “plagiarized,” and a warning is issued.


It will not stop people from copying other people’s content, but it does provide an educational service for those who would like to make sure they do not steal content off the web or fall into copyright issues.


Copyscape has a detection algorithm that allows users to enter specific text into the system to search for matches between that text and any other texts uploaded on the internet.



6. WhiteSmoke

Whitesmoke comes with a set of completely in-built, and advanced English writing tools. It helps identify several errors that have been missed in the previous searches.


The software is easy to use and comes with a remodeled design and proven enhanced efficiency levels. It’s redesigned from the scratch to boost performance and offer added details on individual errors.


The best part is, the packages for this software comes equipped with plenty of features and updates on contents. It offers superior quality proofreading skills by correcting the smallest of mistakes including spelling mistakes, word choices, and style mistakes.



7. ProWritingAid

If you are into writing or editing, then surely you have heard about the widely popular and effective English grammar checker called Pro Writing Aid. This tool is used by many writers who want to increase their chance of landing high-paying jobs online. As an editor, you would also need a tool that can help you point out grammatical errors. 


This tool will help you in your quest to create excellent and powerful documents and articles that can win enormous credibility and persuade your reader’s trust. The Prowriting aid services are available for absolutely free. However, you can choose to upgrade by paying their monthly fee or one-time fee. All you have to do is to register, which usually takes just a few minutes.



8. Hemingway Editor

The Hemingway Editor is an editing program that helps writers create crisp and clear written content. The software gives writers more perspective on their creative writing style; it also helps them evolve their creative writing skills to develop better-sounding writing for the audience.


Hemingway Editor allows the user to create a better quality text, be it school paper, book, or poem. It also enables the writer to make the necessary changes to their work and then have it published so that it appears in print, online, or any other format that the targeted audience will read it in.


Hemingway is one of the best writing programs that was designed for professional and creative writers. With the use of the Hemingway Editor, you can be assured that your writing style will improve, and you will become a better writer with time.



In Conclusion 

Suppose you are unfamiliar with the various ways in which you can edit your documents. In that case, you should learn more about the different features that these available softwares offer. No two software provide the same service.


Some software programs use spell checkers to check for misspellings in your documents. Others would give you suggestions or score your output.


Software for proofreading and editing documents can help you produce better-written work and avoid mistakes and grammatical errors. Note that these softwares won’t help you write from scratch. Your expertise as a writer is still required. You can use these programs to make small changes or correct spelling errors, or repeating phrases. 

If you still think PDFs can be scary for an editor, take a free trial of PDF Reader Pro to make changes now!


Get Started with PDF Reader Pro Today!