By Theodore CipollaWed. 12 Jun. 20243min Read

On-Premises vs. Cloud-Based Solutions: What’s Best for Your Business?

Are you stuck in the on-premises vs. cloud-based consideration stage? Our comprehensive comparison will help you land on the ideal setup for your enterprise.
On-Premises vs. Cloud-Based Solutions: What’s Best for Your Business?

The enterprise IT realm is undoubtedly highly complex and layered. Knowing whether to opt for a cloud-based infrastructure or stick to your well-trusted on-premises solution certainly takes a lot of consulting and research. 


Image of Theodore Cipolla
Theodore Cipolla
B2B SaaS Content Marketer
Theodore is a veteran of the inbound marketing sphere, specializing in assisting B2B SaaS companies to kickstart their blogs, web copy, and email marketing.  

I will help you with decision-making, ensuring you know which system will work best for you and your business. Let's dive in!


On-Premises Software vs. Cloud Software - The Rundown

Before we proceed, I must confess that I am a huge fan of cloud solutions, especially when considering your document management needs.

Cloud solutions offer unparalleled convenience and flexibility, making it easier for businesses to manage and access their documents from anywhere at any time.


"I don’t need a hard disk in my computer if I can get to the server faster… carrying around these non-connected computers is byzantine by comparison."
Steve Jobs
Late Chairman – Apple
Source: Blazeclan

Seamlessly sharing and collaborating on documents across different teams and locations can significantly enhance productivity and streamline workflows.

Cloud solutions often come with robust security measures and automated backups, providing peace of mind that your critical data is safe and protected.

Still, we must consider both sides of the solution, as you may still find your legacy system doesn't need augmenting.

On-Premises Software - Pros and Cons

Pros Cons

Data stored locally, eliminating internet costs.

Customer must keep infrastructure up-to-date.

Direct control over infrastructure.

Customer is responsible for data and environment security.

Customer must ensure business continuity measures.

Requires installation by supplier, incurring additional costs.

Potential for data silos due to limited resources and outdated practices.

Significant resources needed to maintain industry standards.

Cloud Software - Pros and Cons

Pros Cons

Supplier manages infrastructure, security, and data.

Data security depends on the supplier's practices.

Data is easily portable and accessible.

May involve ongoing subscription costs.

Business continuity ensured by the supplier.

Less direct control over infrastructure.

Facilitates data sharing across multiple divisions.

Potential concerns about data privacy and compliance.


On-Premises Software Review

On-premises software remains a popular choice for many large organizations when considering the best approach for an enterprise's IT infrastructure.


"The cloud services companies of all sizes…The cloud is for everyone. The cloud is a democracy."
Image of Marc Benioff
Marc Benioff
CEO of Salesforce
Source: Blazeclan

This software is installed directly on your system infrastructure, providing a sense of control and reliability.

Let's delve into the specifics of on-premises software, examining its advantages, responsibilities, and cost considerations.

Definition: On-premises software is installed on the customer's system infrastructure.




Local Storage

Data is stored locally, eliminating the need to pay for internet-related costs.


Customers have direct control over their infrastructure.

Responsibilities Infrastructure Maintenance

The customer is responsible for keeping their infrastructure up-to-date.

Security Management

The customer must ensure the security of their data and environment.

Business Continuity

The customer must ensure proper business continuity measures are in place.

Cost Considerations Installation

Requires installation by the supplier, which involves additional costs for implementation within the customer’s environment.

Cloud Software Review

Cloud software has become a game-changer for large businesses with complex document management needs.

This software, hosted and managed by external suppliers, offers many benefits that are especially valuable for large enterprises.


"In the pre-cloud ERA, the cost of building software was so high that we often have to define a scope and leave out functionality which we feel doesn’t fetch the ROI for automation."
Image of Suresh Sambandam
Suresh Sambandam
Founder & CEO – OrangeScape
Source: HubSpot

From taking the burden of IT management off your shoulders to making your data more portable and ensuring seamless business continuity, cloud software can revolutionize your IT operations. Let’s explain how you can adopt cloud software's main advantages, responsibilities, and cost factors.

Definition: Cloud software is hosted and stored on a cloud server or in a cloud environment managed by the supplier.



Advantages Outsourced Management

The supplier manages the infrastructure, security, and data management.


Data is more portable and easily accessible across different platforms.

Business Continuity

Ensured by the supplier, providing a reliable continuity plan.

Responsibilities Supplier’s Role

The supplier is responsible for security, data management, and maintaining industry practices.

Cost Considerations Deployment

Typically automatically deployed and integrated with the customer’s system, reducing initial implementation costs.

Comparing On-Premises and Cloud Solutions

When deciding between on-premises and cloud software solutions, it's crucial to understand how each option impacts various aspects of your business operations.


"With the cloud, individuals and small businesses can snap their fingers and instantly set up enterprise-class services."
Picture of Roy Stephan
Roy Stephan
Director IT Architecture & Engineering – Intelligent Decisions
Source: HubSpot

Each approach has distinct advantages and responsibilities, from data sharing and portability to security concerns and business continuity.

The table below highlights the key differences that can help you make an informed decision for your organization.


Cloud Software

On-Premises Software

Data Sharing and Portability

Facilitates data sharing across multiple divisions, preventing data silos.

May lead to data silos due to limited resources and lack of up-to-date practices.

Security Concerns

Choosing a service provider with secure and industry-compliant storage practices mitigates concerns about data security.

Customer is responsible for ensuring data and environment security.

Business Continuity

Provides enhanced business continuity managed by the supplier.

Requires the customer to ensure business continuity measures are in place.

How LynxPDF Editor Handles Your Cloud-based Document Management

Large businesses face unique challenges when it comes to document management. Finding the right solution is crucial with many files, collaboration needs, and security concerns.


Get Started with LynxPDF Editor Today!

That's where LynxPDF Editor steps in, offering a comprehensive suite of tools tailored to the needs of big enterprises.

PDFTech Editor platform screenshot showing license management

Let's examine why LynxPDF Editor is the ultimate cloud solution for large business document management.

Comprehensive PDF Management

LynxPDF Editor leaves no stone unturned when it comes to handling PDFs. From advanced text and image editing to page organization and document assembly, this software has got it all.

With such a robust toolset, collaboration becomes a breeze, and productivity flourishes within your team.

PDFTech Editor marketing information

Scalability and Flexibility

As your business expands and evolves, you need a document management solution to keep up.

LynxPDF Editor understands this need for scalability and flexibility, offering diverse deployment options like Intune, GPO, RDS, and SCCM. Whether you prefer local or cloud-based solutions, LynxPDF Editor seamlessly integrates into your IT infrastructure, adapting to your unique business requirements.

PDFTech Editor marketing information

Enhanced Security and Compliance

Security is paramount, especially for large enterprises dealing with sensitive information. LynxPDF Editor prioritizes data protection with advanced encryption and customizable access rights.

Even in unstable network conditions, its offline capabilities ensure your data remains secure and compliant with industry standards. With LynxPDF Editor, you can rest assured that your documents are safe.

PDFTech Editor marketing information

Centralized License and User Management

Managing a large number of licenses and users can be daunting. But fear not—LynxPDF Editor simplifies this process with its user-friendly Admin Console.

With this powerful tool, you can efficiently manage licenses, oversee user access, and ensure that every team member has the necessary tools at their fingertips. Say goodbye to administrative burdens and hello to streamlined operations.

Seamless Integration with Cloud-Based Services

Collaboration is key in today's fast-paced business environment, and LynxPDF Editor understands this need.

This software seamlessly integrates with cloud-based services and offers Single Sign-On (SSO) for simplified user authentication and access management. Whether your team works locally or remotely, LynxPDF Editor ensures agility, flexibility, and effective collaboration from any location.

Advanced Collaboration and Workflow Efficiency

Complex workflows demand effective collaboration tools. LynxPDF Editor rises above the rest with its collaborative review and annotation features, enabling multiple users to work on the same document simultaneously.

Real-time feedback and reduced revision time empower your team to meet tight deadlines and boost workflow efficiency.

Business Continuity and Reliability

In today's digital landscape, business continuity is essential. LynxPDF Editor guarantees uninterrupted access to your data with its reliable cloud-based document management services.

No matter where you are located, your documents are always accessible and protected. Rest easy knowing that your operations can continue seamlessly.

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